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  1. The Registrar of Companies has specified 83 forms for use under the Companies Ordinance (Chapter 622) and 9 forms for use under the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Chapter 32) with effect from 3 March 2014.

    The specified forms in MS Chinese Word 2003 format and Adobe fillable pdf format can be downloaded from this section. A CD-ROM containing a full set of the forms (HK$30 each) and hard copies of individual forms (HK$4 or HK$7 each) are available for purchase at the Information Counter on the 14th floor of the Queensway Government Offices, 66 Queensway, Hong Kong. Please refer to the "Price List of Specified Forms"(Hard Copies / CD-ROM) (pdf format) and Information Note on "How to Obtain Specified Forms"(pdf format) for details.

    Important Note:
    • Personal data collected by the Registrar of Companies ("the Registrar") in the forms delivered to the Registrar will be used for the purposes set out in the Personal Information Collection Statement.
    • All bilingual forms should be completed consistently either in English or in Chinese. For forms in either English or Chinese (denoted with an asterisk *), please complete all items in the same language of the form. Traditional Chinese characters should be used if the form is completed in Chinese.
    • Specified forms must be delivered in complete format including all pages of inapplicable items (except the Notes for Completion and unused continuation sheets).
    • If the required fee is paid by cheque, the cheque should be crossed and made in Hong Kong Dollars payable to 'Companies Registry'. Please do not send cash.
    • Before you deliver the specified forms in hard copy form, please refer to Delivery of Documents in Hard Copy Form to Companies Registry for Registration (pdf format) and the filing tips for reference.
    • You can also deliver the specified forms and related documents electronically through the 24-hour portal e-Registry. Please visit the e-Registry for details.

A. Specified forms for use under the Companies Ordinance(Cap. 622)

  1. Amalgamation

    1.
    Form NAMA1
    Approved Amalgamation Proposal
    [Section 684(1)(a)]
     
     
    2.
    Form NAMA2
    Certificate on Solvency Statement by Directors of Amalgamating Company
    [Section 684(1)(b)]
     
     
    3.
    Form NAMA3
    Certificate of Approval of Amalgamation by Directors of Amalgamating Company
    [Section 684(1)(c)]
     
     
    4.
    Form NAMA4
    Notice of Appointment of Directors of Amalgamated Company
    [Section 684(1)(d)]
     
     
    5.
    Form NAMA5
    Certificate on Claims of Creditors by Directors of Amalgamated Company
    [Section 684(1)(e)]
     
     
    6.
    Form NAMA6
    Notice of Application to Court to Intervene in Amalgamation Proposal
    [Section 686(4)]
     
     

    Annual Return / Financial Statements

    7.
    Form NAR1
    Annual Return
    [Section 662]

    (Specimen) (For private company)
    (Specimen) (For public company)
    (Specimen) (For company limited by guarantee)

     
     
    8.
    Form NAC3
    Statement of Revision of Financial Statements
    [Section 449(3)]
     
     
    9.
    Form NAC4
    Notice of Alteration of Accounting Reference Date
    [Section 371(2)]
     
     

    Articles of Association / Members

    10.
    Form NAA1
    Notice of Alteration of Company's Articles
    [Section 88, 96]
     
     
    11.
    Form NAA2
    Notice of Alteration of Company's Objects
    [Section 89]
     
     
    12.
    Form NAA3
    Notice of Alteration of Certain Articles by Existing Company
    [Section 90]
     
     
    13.
    Form NAA4
    Notice of Change of Company Status
    [Section 94(2), 95(2)]
     
     
    14.
    Form NMEM1
    Notice of Increase in Number of Members of Company Limited by Guarantee
    [Section 114(1)]
     
     

    Auditors

    15.
    Form NA1
    Notice of Removal of Auditor
    [Section 419(4)]
     
     
    16.
    Form NA2
    Notification of Resignation of Auditor
    [Section 417(3)]
     
     

    Change of Company Name

    17.
    Form NNC2
    Notice of Change of Company Name
    HK$295
    [Section 107(2), 770(2)]

    (Specimen)

     
     
    18.
    Form NNC4
    Notice of Court Order Restraining Company from Use of Name
    [Section 108(2)]
     
     

    Deregistration

    19.
    Form NDR1
    Application for Deregistration of Private Company or Company Limited by Guarantee
    HK$420
    [Section 750]

    (Specimen)

     
     

    Directors and Company Secretary

    20.
    Form ND2A
    Notice of Change of Company Secretary and Director (Appointment╱Cessation)
    [Section 645(1), 645(4), 652(1), 652(2)]

    (Specimen)

     
     
    21.
    Form ND2B
    Notice of Change in Particulars of Company Secretary and Director
    [Section 645(4), 652(2)]

    (Specimen)

     
     
    22.
    Form ND4
    Notice of Resignation of Company Secretary and Director
    [Section 464(3), 477(3)]

    (Specimen)

     
     
    23.
    Form ND5
    Notice of Change of Reserve Director (Nomination╱Cessation)
    [Section 645(2), 645(3), 645(4)]

     
     
    24.
    Form ND7
    Notice of Change in Particulars of Reserve Director
    [Section 645(4)]
     
     
    25.
    Form ND8
    Notice of Resignation of Reserve Director
    [Section 464(3), 464(6)]
     
     

    Incorporation of Local Companies

    26.
    Form NNC1 & IRBR1
    Incorporation Form (Company Limited by Shares)
    [Section 67(1)(b)]

    Incorporation Form (Company Limited by Shares) (Specimen)
    (This Form must be delivered with IRBR1)

    Notice to Business Registration Office (Notice specified by the Commissioner of Inland Revenue)
    (This Notice must be delivered with Form NNC1) (Fee Details)

    Note 1: Please refer to the Electronic Service at e-Registry section of this website for the sample Articles of Association.
    Note 2: Please refer to the website of the Inland Revenue Department for details of renewal of business registration..
    Note 3: Please refer to the website of the Trade and Industry Department for information on other licences, permits, certificates and approvals relevant to import and export operations and other business operations in Hong Kong.

    NNC1
     
    IRBR1
     
    27.
    Form NNC1G & IRBR1
    Incorporation Form (Company Not Limited by Shares)
    [Section 67(1)(b)]

    (Company Not Limited by Shares) (Specimen)
    (This Form must be delivered with IRBR1)

    (Notice specified by the Commissioner of Inland Revenue)
    (This Notice must be delivered with Form NNC1G) (Fee Details)

    Note 1: Please refer to the Electronic Service at e-Registry section of this website for the sample Articles of Association.
    Note 2:Please refer to the website of the Inland Revenue Department for details of renewal of business registration.
    Note 3: Please refer to the website of the Trade and Industry Department for information on other licences, permits, certificates and approvals relevant to import and export operations and other business operations in Hong Kong.

    NNC1G
     
    IRBR1
     
    28.
    Form NNC3
    Consent to Act as First Director
    [Section 74]
     
     

    Inspectors

    29.
    Form NIN1
    Notice of Appointment of Inspector
    [Section 842(1)]
     
     
    30.
    Form NIN2
    Notice of Delivery of Final Report by Inspector
    [Section 856(4)]
     
     
    31.
    Form NIN3
    Notice of Delivery of Interim Report by Inspector
    [Section 855(4)]
     
     

    Mortgage & Charges

    32.
    Form NM1
    Statement of Particulars of Charge
    HK$340
    [Section 335(1), 336(1), 338(2), 339(3), 340(2), 342(2)]

    (Specimen)

     
     
    33.
    Form NM2
    Notification of Payment╱Satisfaction of Debt, Release from Charge, etc.
    HK$190
    [Section 345]
     
     
    34.
    Form NM3
    Notice of Mortgagee Entering into Possession of Property
    HK$40
    [Section 349(1)]
     
     
    35.
    Form NM4
    Notice of Mortgagee Going out of Possession of Property
    [Section 350(3)]
     
     
    36.
    Form NM5
    Notice of Appointment of Receiver or Manager
    HK$40
    [Section 348(1)]
     
     
    37.
    Form NM6
    Notice of Cessation of Appointment of Receiver or Manager
    [Section 350(2)]
     
     
    38.
    Form NM7
    Notice of Change in Particulars of Receiver, Manager or Mortgagee in Possession of Property
    [Section 350(4)]
     
     
    39.
    Form NM8
    Statement of Particulars of Charge (For Debenture Forming Part of a Series)
    HK$340
    [Section 335(2), 336(2), 340(3)]
     
     
    40.
    Form NM9
    Statement of Particulars of Issue of Debentures of a Series
    [Section 341(2)]
     
     

    Registered Non-Hong Kong Companies

    41.
    Form NN1 & IRBR2
    Application for Registration as Registered Non-Hong Kong Company
    HK$1,720
    [Section 776(4)]

    Application for Registration as registered Non-Hong Kong Company (Specimen)
    (This Form must be delivered with IRBR2)

    Notice to Business Registration Office (Notice specified by the Commissioner of Inland Revenue)
    (This Notice must be delivered with Form NN1) (Fee Details)

    Note: Please refer to the website of the Inland Revenue Department for details of renewal of business registration.

    NN1
     
    IRBR2
     
    42.
    Form NN2
    Notification of Termination of Authorization of Authorized Representative of Registered Non-Hong Kong Company
    [Section 787]
     
     
    43.
    Form NN3
    Annual Return of Registered Non-Hong Kong Company
    [Section 788]

    (Specimen)

     
     
    44.
    Form NN5
    Return of Change in the Charter, Statutes or Memorandum etc. of Registered Non-Hong Kong Company
    [Section 791(1), 791(2)(a)]
     
     
    45.
    Form NN6
    Return of Change of Company Secretary and Director of Registered Non-Hong Kong Company (Appointment╱Cessation)
    [Section 791(1), 791(2)(b)]

    (Specimen)

     
     
    46.
    Form NN7
    Return of Change in Particulars of Company Secretary and Director of Registered Non-Hong Kong Company
    [Section 791(1), 791(2)(c)]

    (Specimen)

     
     
    47.
    Form NN8
    Return of Change of Authorized Representative of Registered Non-Hong Kong Company (Appointment╱Cessation)
    [Section 791(1), 791(2)(b)]

    (Specimen)

     
     
    48.
    Form NN8C
    Return of Change in Particulars of Authorized Representative of Registered Non-Hong Kong Company
    [Section 791(1), 791(2)(c)]

    (Specimen)

     
     
    49.
    Form NN9
    Return of Change of Address of Registered Non-Hong Kong Company
    [Section 791(1), 791(2)(d)]

    (Specimen)

     
     
    50.
    Form NN10
    Return of Alteration of Corporate Name of Registered Non-Hong Kong Company
    HK$1,425
    [Section 778(8)]

    (Specimen)

     
     
    51.
    Form NN11
    Notice of Commencement of Liquidation and Appointment╱Cessation and Change in Particulars of Liquidator╱Provisional Liquidator of Registered Non-Hong Kong Company
    [Section 793]
     
     
    52.
    Form NN12
    Return of Approved Name for Carrying on Business in Hong Kong by Registered Non-Hong Kong Company
    HK$1,425
    [Section 782(4), 785(4)]
     
     
    53.
    Form NN13
    Notice of Cessation of Place of Business in Hong Kong of Registered Non-Hong Kong Company
    [Section 794(1)]
     
     
    54.
    Form NN14
    Notice of Dissolution of Registered Non-Hong Kong Company
    [Section 795(1)]
     
     
    55.
    Form NN15
    Statement of Revision of Accounts of Registered Non-Hong Kong Company
    [Section 790(4)]
     
     

    Registered Offices and Location of Registers

    56.
    Form NR1
    Notice of Change of Address of Registered Office
    [Section 658(3)]

    (Specimen)

     
     
    57.
    Form NR2
    Notice of Location of Registers and Company Records
    [Section 309(2)&(3), 351(4)&(5), 354(1)&(2), 385(2)&(3), 471(4), 543(5), 619(2)&(3), 628(2)&(3), 641(4)&(5), 648(4)&(5), 653M(2)&(3), 653N(1)&(2)]
     
     
    58.
    Form NR3
    Notice Relating to Branch Register of Debenture Holders
    [Section 312, 315]
     
     
    59.
    Form NR4
    Notice Relating to Branch Register of Members
    [Section 636, 639]
     
     

    Registration of Eligible Companies

    60.
    Form NNC5
    Application for Registration of Eligible Company
    [Section 807(2)]
     
     

    Re-Registration

    61.
    Form NU1
    Application for Re-registration as Company Limited by Shares
    HK$1,720
    [Section 131]
     
     

    Share Capital

    62.
    Form NSC1
    Return of Allotment
    [Section 142(1)]
     
     
    63.
    Form NSC2
    Return of Share Redemption or Buy-back
    [Section 270(1)]
     
     
    64.
    Form NSC3
    Notice of Application to Court for Cancellation of Special Resolution for Payment out of Capital
    [Section 263(4)]
     
     
    65.
    Form NSC6
    Notice of Permitted Share Commission
    [Section 148(2)(c)(i)]
     
     
    66.
    Form NSC9
    Notice of Application to Court for Restraining the Giving of Financial Assistance for Acquisition of Shares
    [Section 286(5)]
     
     
    67.
    Form NSC11
    Notice of Alteration of Share Capital
    [Section 171(1)]
     
     
    68.
    Form NSC13
    Notice of Redenomination of Share Capital
    [Section 173(1)]
     
     
    69.
    Form NSC14
    Notice of Reconversion of Stock into Shares
    [Section 175(1)]
     
     
    70.
    Form NSC15
    Notice of Variation of Rights Attached to Shares
    [Section 184(1)]
     
     
    71.
    Form NSC16
    Notice of Variation of Rights of a Class of Members (Company Without a Share Capital)
    [Section 192(1)]
     
     
    72.
    Form NSC17
    Solvency Statement
    [Section 216(1), 259(1)]
     
     
    73.
    Form NSC18
    Notice of Application to Court for Cancellation of Special Resolution for Reduction of Share Capital
    [Section 220(4)]
     
     
    74.
    Form NSC19
    Return of Reduction of Share Capital (by Special Resolution Supported by Solvency Statement)
    [Section 224, 225]
     
     
    75.
    Form NSC20
    Return of Reduction of Share Capital (Confirmed by Court)
    [Section 230]
     
     
    76.
    Form NDB1
    Return of Allotment of Debentures or Debenture Stock
    [Section 316(1)]
     
     
  2. Share Acquisition or Buy-back/Share Certificates

    77.
    Form NRE1*
    Notice to Minority Shareholders – Takeover (Right of Offeror to Buy out Minority Shareholders)
    [Section 694(1)(a)]
    Eng
     
    Chi
     
    78.
    Form NRE2*
    Notice to Minority Shareholders – Takeover (Right of Minority Shareholders to be Bought out by Offeror)
    [Section 702(1)(a)]
    Eng
     
    Chi
     
    79.
    Form NRE3*
    Notice to Minority Shareholders – General Offer for Share Buy-back (Right of Repurchasing Company to Buy out Minority Shareholders)
    [Section 713(1)(a)]
    Eng
     
    Chi
     
    80.
    Form NRE4*
    Notice to Minority Shareholders – General Offer for Share Buy-back (Right of Minority Shareholders to be Bought out by Repurchasing Company)
    [Section 720(1)(a)]
    Eng
     
    Chi
     
    81.
    Form NS1*
    Application for New Share Certificate
    [Section 163(1)]
    Eng
     
    Chi
     
    82.
    Form NS3*
    Notice of Intention to Issue New Share Certificate
    [Section 164(1)]
    Eng
     
    Chi
     
    83.
    Form NS4*
    Notice of Cancellation of Original Share Certificate and Issue of New Certificate
    [Section 166(1)]
    Eng
     
    Chi
     

B. Specified forms for use under the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32)

  1. Receivership

    84.
    Form NRC2*
    Statement of Affairs
    [Section 300A(1)(b), 300B]
    Eng
     
    Chi
     
    85.
    Form NRC3
    Receiver or Manager’s Abstract of Receipts and Payments
    [Section 300A(2), 301(1)]
     
     

    Winding Up

    86.
    Form NW1
    Certificate of Solvency
    [Section 233(1)]
     
     
    87.
    Form NW2
    Statement of Voluntary Winding Up under Special Procedure in Case of Inability to Continue Business
    [Section 228A(1B)]
     
     
    88.
    Form NW3
    Notice of Appointment of Liquidator or Provisional Liquidator
    [Section 195(a), 228A(10), 253(1)(b)]
     
     
    89.
    Form NW4
    Notice of Change in Particulars of Liquidator or Provisional Liquidator
    [Section 228A(12), 253(3)]
     
     
    90.
    Form NW5
    Notice of Cessation to Act as Liquidator or Provisional Liquidator
    [Section 228A(11)(b), 253(2)(b)]
     
     
    91.
    Form NW6
    Certificate of Release of Liquidator
    [Section 226A(1)]
     
     
  2. Receivership

    92.
    Form NRC1*
    Notice to Company of Appointment of Receiver or Manager
    [Section 300A(1)(a), 300A(3)]
    Eng
     
    Chi
     

  1. Purpose of Collection

    1. Personal data provided to the Registrar of Companies ("the Registrar") pursuant to any requirement of the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and the Predecessor Ordinance (i.e. the Companies Ordinance (Cap. 32) as in force from time to time before the commencement date of the Companies Ordinance (Cap. 622)) will be used by the Registrar for one or more of the following purposes:

      1. To administer the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and those provisions (if any) of the Predecessor Companies Ordinance that have been repealed but are still having continuing effect;

      2. To enforce relevant provisions of the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and those provisions (if any) of the Predecessor Companies Ordinance that have been repealed but are still having continuing effect;

      3. To make available for public inspection the Companies Register (containing personal data), so as to enable any member of the public –

        1. To ascertain whether he is dealing with –

          1. A company to which section 45(1) of the Companies Ordinance (Cap. 622) applies, or its directors or other officers, in matters of or connected with any act of the company;

          2. A director or other officers of such a company in matters of or connected with the administration of the company, or of its property;

          3. A person against whom a disqualification order has been made by a court;

          4. A person who has entered into possession of the property of such a company as mortgagee;

          5. A person who is appointed as the provisional liquidator or liquidator in the winding up of such a company; or

          6. A person who is appointed as the receiver or manager of the property of such a company; and

        2. To ascertain the particulars of the company, its directors or other officers, or its former directors (if any), or the particulars of any person mentioned in paragraphs I (iv) to (vi) above;

      4. To provide copies of any documents containing such personal data to any person subject to payment of a fee; and

      5. To administer functions of the Companies Registry in relation to simultaneous business registration applications under the Business Registration Ordinance (Cap. 310).


    Classes of Transferees
      1. The personal data collected will be available in the Companies Register for public inspection subject to any restriction in law.

      2. Some personal data as required under the Business Registration Ordinance (Cap. 310) will be transmitted to the Commissioner of Inland Revenue for the purposes of business registration. The Commissioner of Inland Revenue will use the data for tax purposes and may disclose the data to other parties authorised by law to receive it.

      Notice

      1. The provisions of the Personal Data (Privacy) Ordinance, Cap 486 ("PDPO") apply to the use of personal data obtained from the Companies Registry's public registers (including the Companies Register). Any person who uses personal data for any purpose other than the purposes stated in the PICS or in contravention of the requirements under the PDPO is liable to pay compensation and may be subject to enforcement action under the relevant Ordinance.

      2. Individuals have a right to request access to and correction of his/her personal data held in the public registers maintained by the Companies Registry pursuant to sections 18 and 22 of the PDPO. Any such request for access to and correction of such personal data may be made to any officer acting for or on behalf of the Registrar of Companies at the Companies Registry, 14th Floor, Queensway Government Offices, 66 Queensway, Hong Kong.

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