Local company and registered non-Hong Kong company

The Registrar of Companies has specified 83 forms for use under the Companies Ordinance (Chapter 622) and 9 forms for use under the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Chapter 32).

The specified forms in MS Word format and Adobe fillable pdf format can be downloaded from this section. A CD-ROM containing a full set of the forms (HK$30 each) and hard copies of individual forms (HK$4 or HK$7 each) are available for purchase at the Information Counter on the 14th floor of the Queensway Government Offices, 66 Queensway, Hong Kong. Please refer to the "Price List of Specified Forms"(Hard Copies / CD-ROM) (pdf format) and Information Note on "How to Obtain Specified Forms"(pdf format) for details.

Important Note:

• Personal data collected by the Registrar of Companies ("the Registrar") in the forms delivered to the Registrar will be used for the purposes set out in the Personal Information Collection Statement.
• All bilingual forms should be completed consistently either in English or in Chinese. For forms in either English or Chinese (denoted with an asterisk *), please complete all items in the same language of the form. Traditional Chinese characters should be used if the form is completed in Chinese.
• Specified forms must be delivered in complete format including all pages of inapplicable items (except the Notes for Completion and unused continuation sheets).
• If the required fee is paid by cheque, the cheque should be crossed and made in Hong Kong Dollars payable to 'Companies Registry'. Please do not send cash.
• Before you deliver the specified forms in hard copy form, please refer to Delivery of Documents in Hard Copy Form to Companies Registry for Registration (pdf format) and the filing tips for reference.
• You can also deliver the specified forms and related documents electronically through the 24-hour portal. Please visit e-Services Portal for details.

Purpose of Collection

1. Personal data provided to the Registrar of Companies ("the Registrar") pursuant to any requirement of the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and the Companies Ordinance (Cap. 32) as in force from time to time before the commencement date of the Companies Ordinance (Cap. 622) (“Predecessor Ordinance”) will be used by the Registrar for one or more of the following purposes:

   1. to administer the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and those provisions (if any) of the Predecessor Ordinance that have been repealed but are still having continuing effect

   2. to enforce relevant provisions of the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and those provisions (if any) of the Predecessor Ordinance that have been repealed but are still having continuing effect;

   3. to make available for public inspection the Companies Register (containing personal data) pursuant to relevant provisions of the Companies Ordinance (Cap. 622), so as to enable any member of the public –

      1. to ascertain whether the member of the public is dealing with –

         1. a company to which section 45(1) of the Companies Ordinance (Cap. 622) applies, or its directors or other officers, in matters of or connected with any act of the company;

         2. a director or other officers of such a company in matters of or connected with the administration of the company, or of its property;

         3. a person against whom a disqualification order has been made by a court;

         4. a person who has entered into possession of the property of such a company as mortgagee;

         5. a person who is appointed as the provisional liquidator or liquidator in the winding up of such a company; or

         6. a person who is appointed as the receiver or manager of the property of such a company; and

      2. to ascertain the particulars of the company, its directors or other officers, or its former directors (if any), or the particulars of any person mentioned in paragraphs I (iv) to (vi) above;

   4. to provide copies of any documents containing such personal data to any person pursuant to relevant provisions of the Companies Ordinance (Cap. 622) and subject to payment of a fee;

   5. to disclose information containing such personal data pursuant to relevant provisions in Division 7 of Part 2 of the Companies Ordinance (Cap. 622); and

   6. to administer functions of the Companies Registry in relation to simultaneous business registration applications under the Business Registration Ordinance (Cap. 310).

Classes of Transferees

2. 1. The personal data collected will be available in the Companies Register for public inspection subject to any restriction in law.

   2. The information containing personal data collected may be disclosed pursuant to relevant provisions in Division 7 of Part 2 of the Companies Ordinance (Cap. 622) (i) on application made for the purposes of relevant provisions in Division 7 of Part 2 of the Companies Ordinance (Cap. 622), to the persons specified in the regulations made thereunder; or (ii) on application made to the court, to the persons specified in the court order.

   3. Some personal data as required under the Business Registration Ordinance (Cap. 310) will be transmitted to the Commissioner of Inland Revenue for the purposes of business registration. The Commissioner of Inland Revenue will use the data for tax purposes and may disclose the data to other parties authorised by law to receive it.

Notice

1. The provisions of the Personal Data (Privacy) Ordinance (Cap. 486) ("PDPO") apply to the use of personal data obtained from the Companies Registry's public registers (including the Companies Register). Any person who uses personal data for any purpose other than the purposes stated in the PICS or in contravention of the requirements under the PDPO is liable to pay compensation and may be subject to enforcement action under the relevant Ordinance.

2. Individuals have a right to request access to and correction of his/her personal data held in the public registers maintained by the Companies Registry pursuant to sections 18 and 22 of the PDPO. Any such request for access to and correction of such personal data may be made to any officer acting for or on behalf of the Registrar at the Companies Registry, 15th Floor, Queensway Government Offices, 66 Queensway, Hong Kong.