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Quick list of Popular Form
Form ND2A
Notice of Change of Company Secretary and Director (Appointment╱Cessation)
[Section 645(1), 645(4), 652(1), 652(2)]
(Specimen)
Form ND2B
Notice of Change in Particulars of Company Secretary and Director
[Section 645(4), 652(2)]
(Specimen)
Form ND5
Notice of Change of Reserve Director (Nomination╱Cessation)
Form ND7
Notice of Change in Particulars of Reserve Director
Form ND8
Notice of Resignation of Reserve Director
[Section 464(3), 464(6)]
Form NSC1
Return of Allotment
Form NNC1 & IRBR1
Incorporation Form (Company Limited by Shares)
Incorporation Form (Company Limited by Shares) (Specimen)
(This Form must be delivered with IRBR1)
Notice to Business Registration Office (Notice specified by the Commissioner of Inland Revenue)
(This Notice must be delivered with Form NNC1) (Fee Details)
Note 1: Please refer to the Electronic Service at e-Registry section of this website for the sample Articles of Association.
Note 2: Please refer to the website of the Inland Revenue Department for details of renewal of business registration.
Note 3: Please refer to the website of the Trade and Industry Department for information on other licences, permits, certificates and approvals relevant to import and export operations and other business operations in Hong Kong.
Form NDR1
Application for Deregistration of Private Company or Company Limited by Guarantee
HK$420
(Specimen)
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General Information
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The Registrar of Companies has specified 83 forms for use under the Companies Ordinance (Chapter 622) and 9 forms for use under the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Chapter 32).
The specified forms in MS Word format and Adobe fillable pdf format can be downloaded from this section. A CD-ROM containing a full set of the forms (HK$30 each) and hard copies of individual forms (HK$4 or HK$7 each) are available for purchase at the Information Counter on the 14th floor of the Queensway Government Offices, 66 Queensway, Hong Kong. Please refer to the "Price List of Specified Forms"(Hard Copies / CD-ROM) (pdf format) and Information Note on "How to Obtain Specified Forms"(pdf format) for details.
Important Note:
- Personal data collected by the Registrar of Companies ("the Registrar") in the forms delivered to the Registrar will be used for the purposes set out in the Personal Information Collection Statement.
- All bilingual forms should be completed consistently either in English or in Chinese. For forms in either English or Chinese (denoted with an asterisk *), please complete all items in the same language of the form. Traditional Chinese characters should be used if the form is completed in Chinese.
- Specified forms must be delivered in complete format including all pages of inapplicable items (except the Notes for Completion and unused continuation sheets).
- If the required fee is paid by cheque, the cheque should be crossed and made in Hong Kong Dollars payable to 'Companies Registry'. Please do not send cash.
- Before you deliver the specified forms in hard copy form, please refer to Delivery of Documents in Hard Copy Form to Companies Registry for Registration (pdf format) and the filing tips for reference.
- You can also deliver the specified forms and related documents electronically through the 24-hour portal e-Registry. Please visit the e-Registry for details.
A. Specified forms for use under the Companies Ordinance(Cap. 622)
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A.(I) For delivery to the Registrar under Cap. 622
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Amalgamation
1.
Form NAMA1
Approved Amalgamation Proposal
[Section 684(1)(a)]
2.
Form NAMA2
Certificate on Solvency Statement by Directors of Amalgamating Company
[Section 684(1)(b)]
3.
Form NAMA3
Certificate of Approval of Amalgamation by Directors of Amalgamating Company
[Section 684(1)(c)]
4.
Form NAMA4
Notice of Appointment of Directors of Amalgamated Company
[Section 684(1)(d)]
5.
Form NAMA5
Certificate on Claims of Creditors by Directors of Amalgamated Company
[Section 684(1)(e)]
6.
Form NAMA6
Notice of Application to Court to Intervene in Amalgamation Proposal
[Section 686(4)]
Annual Return / Financial Statements
8.
Form NAC3
Statement of Revision of Financial Statements
[Section 449(3)]
9.
Form NAC4
Notice of Alteration of Accounting Reference Date
[Section 371(2)]
Articles of Association / Members
10.
Form NAA1
Notice of Alteration of Company's Articles
[Section 88, 96]
11.
Form NAA2
Notice of Alteration of Company's Objects
[Section 89]
12.
Form NAA3
Notice of Alteration of Certain Articles by Existing Company
[Section 90]
13.
Form NAA4
Notice of Change of Company Status
[Section 94(2), 95(2)]
14.
Form NMEM1
Auditors
15.
Form NA1
Notice of Removal of Auditor
[Section 419(4)]
16.
Form NA2
Notification of Resignation of Auditor
[Section 417(3)]
Change of Company Name
18.
Form NNC4
Notice of Court Order Restraining Company from Use of Name
[Section 108(2)]
Deregistration
19.
Form NDR1
Application for Deregistration of Private Company or Company Limited by Guarantee
HK$420
[Section 750](Specimen)
Directors and Company Secretary
20.
Form ND2A
Notice of Change of Company Secretary and Director (Appointment╱Cessation)
[Section 645(1), 645(4), 652(1), 652(2)](Specimen)
21.
Form ND2B
Notice of Change in Particulars of Company Secretary and Director
[Section 645(4), 652(2)](Specimen)
22.
Form ND4
Notice of Resignation of Company Secretary and Director
[Section 464(3), 477(3)](Specimen)
23.
Form ND5
Notice of Change of Reserve Director (Nomination╱Cessation)
[Section 645(2), 645(3), 645(4)]
24.
Form ND7
Notice of Change in Particulars of Reserve Director
[Section 645(4)]
25.
Form ND8
Notice of Resignation of Reserve Director
[Section 464(3), 464(6)]
Incorporation of Local Companies
26.
Form NNC1 & IRBR1
Incorporation Form (Company Limited by Shares)
[Section 67(1)(b)]Incorporation Form (Company Limited by Shares) (Specimen)
(This Form must be delivered with IRBR1)Notice to Business Registration Office (Notice specified by the Commissioner of Inland Revenue)
(This Notice must be delivered with Form NNC1) (Fee Details)Note 1: Please refer to the Electronic Service at e-Registry section of this website for the sample Articles of Association.
Note 2: Please refer to the website of the Inland Revenue Department for details of renewal of business registration..
Note 3: Please refer to the website of the Trade and Industry Department for information on other licences, permits, certificates and approvals relevant to import and export operations and other business operations in Hong Kong.NNC1
IRBR1
27.
Form NNC1G & IRBR1
Incorporation Form (Company Not Limited by Shares)
[Section 67(1)(b)](Company Not Limited by Shares) (Specimen)
(This Form must be delivered with IRBR1)(Notice specified by the Commissioner of Inland Revenue)
(This Notice must be delivered with Form NNC1G) (Fee Details)Note 1: Please refer to the Electronic Service at e-Registry section of this website for the sample Articles of Association.
Note 2:Please refer to the website of the Inland Revenue Department for details of renewal of business registration.
Note 3: Please refer to the website of the Trade and Industry Department for information on other licences, permits, certificates and approvals relevant to import and export operations and other business operations in Hong Kong.NNC1G
IRBR1
28.
Form NNC3
Consent to Act as First Director
[Section 74]
Inspectors
29.
Form NIN1
Notice of Appointment of Inspector
[Section 842(1)]
30.
Form NIN2
Notice of Delivery of Final Report by Inspector
[Section 856(4)]
31.
Form NIN3
Notice of Delivery of Interim Report by Inspector
[Section 855(4)]
Mortgage & Charges
32.
Form NM1
Statement of Particulars of Charge
HK$340
[Section 335(1), 336(1), 338(2), 339(3), 340(2), 342(2)](Specimen)
33.
Form NM2
Notification of Payment╱Satisfaction of Debt, Release from Charge, etc.
HK$190
[Section 345]
34.
Form NM3
Notice of Mortgagee Entering into Possession of Property
HK$40
[Section 349(1)]
35.
Form NM4
Notice of Mortgagee Going out of Possession of Property
[Section 350(3)]
36.
Form NM5
Notice of Appointment of Receiver or Manager
HK$40
[Section 348(1)]
37.
Form NM6
Notice of Cessation of Appointment of Receiver or Manager
[Section 350(2)]
38.
Form NM7
Notice of Change in Particulars of Receiver, Manager or Mortgagee in Possession of Property
[Section 350(4)]
39.
Form NM8
Statement of Particulars of Charge (For Debenture Forming Part of a Series)
HK$340
[Section 335(2), 336(2), 340(3)]
40.
Form NM9
Statement of Particulars of Issue of Debentures of a Series
[Section 341(2)]
Registered Non-Hong Kong Companies
41.
Form NN1 & IRBR2
Application for Registration as Registered Non-Hong Kong Company
HK$1,545 (if delivered in electronic form) / HK$1,720 (if delivered in hard copy form)
[Section 776(4)]Application for Registration as registered Non-Hong Kong Company (Specimen)
(This Form must be delivered with IRBR2)Notice to Business Registration Office (Notice specified by the Commissioner of Inland Revenue)
(This Notice must be delivered with Form NN1) (Fee Details)Note: Please refer to the website of the Inland Revenue Department for details of renewal of business registration.
NN1
IRBR2
42.
Form NN2
Notification of Termination of Authorization of Authorized Representative of Registered Non-Hong Kong Company
[Section 787]
44.
Form NN5
Return of Change in the Charter, Statutes or Memorandum etc. of Registered Non-Hong Kong Company
[Section 791(1), 791(2)(a)]
45.
Form NN6
Return of Change of Company Secretary and Director of Registered Non-Hong Kong Company (Appointment╱Cessation)
[Section 791(1), 791(2)(b)](Specimen)
46.
Form NN7
Return of Change in Particulars of Company Secretary and Director of Registered Non-Hong Kong Company
[Section 791(1), 791(2)(c)](Specimen)
47.
Form NN8
Return of Change of Authorized Representative of Registered Non-Hong Kong Company (Appointment╱Cessation)
[Section 791(1), 791(2)(b)](Specimen)
48.
Form NN8C
Return of Change in Particulars of Authorized Representative of Registered Non-Hong Kong Company
[Section 791(1), 791(2)(c)](Specimen)
49.
Form NN9
Return of Change of Address of Registered Non-Hong Kong Company
[Section 791(1), 791(2)(d)](Specimen)
50.
Form NN10
Return of Alteration of Corporate Name of Registered Non-Hong Kong Company
HK$1,425
[Section 778(8)](Specimen)
51.
Form NN11
Notice of Commencement of Liquidation and Appointment╱Cessation and Change in Particulars of Liquidator╱Provisional Liquidator of Registered Non-Hong Kong Company
[Section 793]
52.
Form NN12
Return of Approved Name for Carrying on Business in Hong Kong by Registered Non-Hong Kong Company
HK$1,425
[Section 782(4), 785(4)]
53.
Form NN13
Notice of Cessation of Place of Business in Hong Kong of Registered Non-Hong Kong Company
[Section 794(1)]
54.
Form NN14
Notice of Dissolution of Registered Non-Hong Kong Company
[Section 795(1)]
55.
Form NN15
Statement of Revision of Accounts of Registered Non-Hong Kong Company
[Section 790(4)]
Registered Offices and Location of Registers
57.
Form NR2
Notice of Location of Registers and Company Records
[Section 309(2)&(3), 351(4)&(5), 354(1)&(2), 385(2)&(3), 471(4), 543(5), 619(2)&(3), 628(2)&(3), 641(4)&(5), 648(4)&(5), 653M(2)&(3), 653N(1)&(2)]
58.
Form NR3
Notice Relating to Branch Register of Debenture Holders
[Section 312, 315]
59.
Form NR4
Notice Relating to Branch Register of Members
[Section 636, 639]
Registration of Eligible Companies
Re-Registration
61.
Form NU1
Application for Re-registration as Company Limited by Shares
HK$1,545 (if delivered in electronic form) / HK$1,720 (if delivered in hard copy form)
[Section 131]
Share Capital
62.
Form NSC1
Return of Allotment
[Section 142(1)]
63.
Form NSC2
Return of Share Redemption or Buy-back
[Section 270(1)]
64.
Form NSC3
Notice of Application to Court for Cancellation of Special Resolution for Payment out of Capital
[Section 263(4)]
65.
Form NSC6
Notice of Permitted Share Commission
[Section 148(2)(c)(i)]
66.
Form NSC9
Notice of Application to Court for Restraining the Giving of Financial Assistance for Acquisition of Shares
[Section 286(5)]
67.
Form NSC11
Notice of Alteration of Share Capital
[Section 171(1)]
68.
Form NSC13
Notice of Redenomination of Share Capital
[Section 173(1)]
69.
Form NSC14
Notice of Reconversion of Stock into Shares
[Section 175(1)]
70.
Form NSC15
Notice of Variation of Rights Attached to Shares
[Section 184(1)]
71.
Form NSC16
Notice of Variation of Rights of a Class of Members (Company Without a Share Capital)
[Section 192(1)]
72.
Form NSC17
Solvency Statement
[Section 216(1), 259(1)]
73.
Form NSC18
Notice of Application to Court for Cancellation of Special Resolution for Reduction of Share Capital
[Section 220(4)]
74.
Form NSC19
Return of Reduction of Share Capital (by Special Resolution Supported by Solvency Statement)
[Section 224, 225]
75.
Form NSC20
Return of Reduction of Share Capital (Confirmed by Court)
[Section 230]
76.
Form NDB1
Return of Allotment of Debentures or Debenture Stock
[Section 316(1)]
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A.(II) NOT for delivery to the Registrar under Cap. 622
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Share Acquisition or Buy-back/Share Certificates
77.
Form NRE1*
Notice to Minority Shareholders – Takeover (Right of Offeror to Buy out Minority Shareholders)
[Section 694(1)(a)]Eng
Chi
78.
Form NRE2*
Notice to Minority Shareholders – Takeover (Right of Minority Shareholders to be Bought out by Offeror)
[Section 702(1)(a)]Eng
Chi
79.
Form NRE3*
Notice to Minority Shareholders – General Offer for Share Buy-back (Right of Repurchasing Company to Buy out Minority Shareholders)
[Section 713(1)(a)]Eng
Chi
80.
Form NRE4*
Notice to Minority Shareholders – General Offer for Share Buy-back (Right of Minority Shareholders to be Bought out by Repurchasing Company)
[Section 720(1)(a)]Eng
Chi
81.
Form NS1*
Application for New Share Certificate
[Section 163(1)]Eng
Chi
82.
Form NS3*
Notice of Intention to Issue New Share Certificate
[Section 164(1)]Eng
Chi
83.
Form NS4*
Notice of Cancellation of Original Share Certificate and Issue of New Certificate
[Section 166(1)]Eng
Chi
B. Specified forms for use under the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32)
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B.(I) For delivery to the Registrar under Cap. 32
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Receivership
84.
Form NRC2*
Statement of Affairs
[Section 300A(1)(b), 300B]Eng
Chi
85.
Form NRC3
Receiver or Manager’s Abstract of Receipts and Payments
[Section 300A(2), 301(1)]
Winding Up
86.
Form NW1
Certificate of Solvency
[Section 233(1)]
87.
Form NW2
Statement of Voluntary Winding Up under Special Procedure in Case of Inability to Continue Business
[Section 228A(1B)]
88.
Form NW3
Notice of Appointment of Liquidator or Provisional Liquidator
[Section 195(a), 228A(10), 253(1)(b)]
89.
Form NW4
Notice of Change in Particulars of Liquidator or Provisional Liquidator
[Section 228A(12), 253(3)]
90.
Form NW5
Notice of Cessation to Act as Liquidator or Provisional Liquidator
[Section 228A(11)(b), 253(2)(b)]
91.
Form NW6
Certificate of Release of Liquidator
[Section 226A(1)]
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B.(II) NOT for delivery to the Registrar under Cap. 32
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Receivership
92.
Form NRC1*
Notice to Company of Appointment of Receiver or Manager
[Section 300A(1)(a), 300A(3)]Eng
Chi
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Personal Information Collection Statement (PICS)
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Purpose of Collection
Personal data provided to the Registrar of Companies ("the Registrar") pursuant to any requirement of the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and the Companies Ordinance (Cap. 32) as in force from time to time before the commencement date of the Companies Ordinance (Cap. 622) (“Predecessor Ordinance”) will be used by the Registrar for one or more of the following purposes:
to administer the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and those provisions (if any) of the Predecessor Ordinance that have been repealed but are still having continuing effect
to enforce relevant provisions of the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and those provisions (if any) of the Predecessor Ordinance that have been repealed but are still having continuing effect;
to make available for public inspection the Companies Register (containing personal data) pursuant to relevant provisions of the Companies Ordinance (Cap. 622), so as to enable any member of the public –
to ascertain whether the member of the public is dealing with –
a company to which section 45(1) of the Companies Ordinance (Cap. 622) applies, or its directors or other officers, in matters of or connected with any act of the company;
a director or other officers of such a company in matters of or connected with the administration of the company, or of its property;
a person against whom a disqualification order has been made by a court;
a person who has entered into possession of the property of such a company as mortgagee;
a person who is appointed as the provisional liquidator or liquidator in the winding up of such a company; or
a person who is appointed as the receiver or manager of the property of such a company; and
to ascertain the particulars of the company, its directors or other officers, or its former directors (if any), or the particulars of any person mentioned in paragraphs I (iv) to (vi) above;
to provide copies of any documents containing such personal data to any person pursuant to relevant provisions of the Companies Ordinance (Cap. 622) and subject to payment of a fee;
to disclose information containing such personal data pursuant to relevant provisions in Division 7 of Part 2 of the Companies Ordinance (Cap. 622); and
- to administer functions of the Companies Registry in relation to simultaneous business registration applications under the Business Registration Ordinance (Cap. 310).
Classes of TransfereesThe personal data collected will be available in the Companies Register for public inspection subject to any restriction in law.
The information containing personal data collected may be disclosed pursuant to relevant provisions in Division 7 of Part 2 of the Companies Ordinance (Cap. 622) (i) on application made for the purposes of relevant provisions in Division 7 of Part 2 of the Companies Ordinance (Cap. 622), to the persons specified in the regulations made thereunder; or (ii) on application made to the court, to the persons specified in the court order.
- Some personal data as required under the Business Registration Ordinance (Cap. 310) will be transmitted to the Commissioner of Inland Revenue for the purposes of business registration. The Commissioner of Inland Revenue will use the data for tax purposes and may disclose the data to other parties authorised by law to receive it.
NoticeThe provisions of the Personal Data (Privacy) Ordinance (Cap. 486) ("PDPO") apply to the use of personal data obtained from the Companies Registry's public registers (including the Companies Register). Any person who uses personal data for any purpose other than the purposes stated in the PICS or in contravention of the requirements under the PDPO is liable to pay compensation and may be subject to enforcement action under the relevant Ordinance.
Individuals have a right to request access to and correction of his/her personal data held in the public registers maintained by the Companies Registry pursuant to sections 18 and 22 of the PDPO. Any such request for access to and correction of such personal data may be made to any officer acting for or on behalf of the Registrar at the Companies Registry, 15th Floor, Queensway Government Offices, 66 Queensway, Hong Kong.
