Delivery of Document for Registration

Documents Delivered in Hard Copy Form

1 Where should I deliver documents for registration under the Companies Ordinance?

You may deliver the documents to the Companies Registry in person at the Shroff Counters on the 14th Floor, Queensway Government Offices, 66 Queensway, Hong Kong or send the documents by post to the same address. Documents can also be deposited in the Registry’s Drop-in Box which is provided on the 14th Floor, Queensway Government Offices, 66 Queensway, Hong Kong during service hours on Monday to Friday. A Drop-in Box is also provided near the Information Counter on the Deck Floor, High Block of the Queensway Government Offices outside service hours on Monday to Saturday (except public holidays).

Documents requiring fees must be accompanied by the correct fees and, if delivered by post, covered by sufficient postage. If the fee is paid by cheque, the cheque should be crossed and issued in Hong Kong Dollars payable to “Companies Registry”. Please do not send cash by post.

For details of the service hours relating to receipt of documents in hard copy form and fees, please refer to the About Us > Contact Us > Where We Are section of this website.

2 Can I obtain any official receipts if I deliver documents by post or deposit them through the Drop-in Box?

The Companies Registry will send the official receipts (for documents requiring fees) or acknowledgement slips (for documents not requiring fees) to the presentors / companies by post.

3 If I deliver documents by post or deposit them through the Drop-in-Box, how can I ensure that the Companies Registry has received my documents?

You should normally receive the official receipts (for documents requiring fees) or acknowledgement slips (for documents not requiring fees) around seven working days after delivery of documents. In addition, the Companies Registry maintains a document index with information on all documents received and you can conduct a document index search free of charge through our Cyber Search Centre or our Company Search Mobile Service to ascertain the status of the documents delivered to the Registry.

For delivery of documents by post, please note that the documents will not be regarded as having been delivered to the Registrar of Companies ("the Registrar") in satisfaction of the filing requirements of the Companies Ordinance if the documents have not been received by the Registrar.

4 If I forget to enclose a cheque for paying the correct fee when I deliver a document for registration, will that document be refused by the Companies Registry?

Any document which is not accompanied by the correct fee payable is considered unsatisfactory and the Registrar of Companies may refuse to accept or refuse to register the document. The amount of fee payable is calculated according to the date of redelivery. Higher registration fee will be payable for late delivery of annual returns.

5 Can I deliver documents in person during lunch hours?

Yes. A limited counter service for receipt of documents and registration fees is provided during 12:30 p.m. to 2:00 p.m. on Monday to Friday (except public holidays). You can deliver up to six documents at one time. If you need to deliver more than six documents, you can either re-queue or deposit the documents in the Drop-in-Box provided on the 14th Floor, Queensway Government Offices, 66 Queensway, Hong Kong. You can also deposit documents in the Companies Registry’s Drop-in-Box which is provided near the Information Counter on the Deck Floor, High Block of the Queensway Government Offices outside service hours on Monday to Saturday (except public holidays).

For delivery of documents requiring fees to the Companies Registry for registration, the documents must be accompanied by the correct fees. If the fee is paid by cheque, the cheque should be crossed and issued in Hong Kong Dollars payable to “Companies Registry”.

For documents delivered through the Companies Registry’s Drop-in-Box, official receipts (for documents requiring fees) or acknowledgement slips (for documents not requiring fees) will be sent to the presentors / companies by post.

For details of the service hours relating to receipt of documents in hard copy form and fees, please refer to the About Us > Contact Us > Where We Are section of this website.

6 How can I deliver documents outside service hours?

You can deliver documents by post which is covered by sufficient fees to the Companies Registry at 14th floor, Queensway Government Offices, 66 Queensway, Hong Kong. You can also deposit the documents in the Registry's Drop-in Box which is provided near the Information Counter on the Deck Floor, High Block of the Queensway Government Offices on Monday to Saturday (except public holidays).

Documents requiring fees must be delivered for registration with the correct fees. Cheques should be crossed and issued in Hong Kong Dollars payable to "Companies Registry". Please do not send cash. Official receipts (for documents requiring fees) or acknowledgement slips (for documents not requiring fees) will be sent to the presentors / companies by post.

Registered users of our e-Registry can deliver documents electronically. Please visit the e-Registry for details.

7 I have to deliver documents to the Registry. What is the limited service session for delivery of documents?

8 What can I do if I need to deliver more than six documents during the limited service session?

The Companies Registry provides limited counter service for receipt of documents and registration fees during 12:30 p.m. to 2:00 p.m. and 5:00 p.m. to 5:30 p.m. on Monday to Friday (except public holidays). During the said limited service sessions, you can deliver up to six documents at one time.

If you need to deliver more than six documents, you can either re-queue or deposit the documents in the Drop-in-Box provided on the 14th Floor, Queensway Government Offices, 66 Queensway, Hong Kong. For documents delivered through the Companies Registry’s Drop-in-Box, official receipts (for documents requiring fees) or acknowledgement slips (for documents not requiring fees) will be sent to the presentors / companies by post.

9 What can I do if the last date of delivery of the annual return of my company falls on a Saturday when the Companies Registry's offices are closed?

You can always deliver documents, annual returns in particular, to the Companies Registry at 14th Floor, Queensway Government Offices, 66 Queensway, Hong Kong by post or in person on or before the due dates. You can also deposit documents in the Registry's Drop-in Box which is provided near the Information Counter on the Deck Floor, High Block of the Queensway Government Offices on Saturday (except public holidays).

Documents requiring fees should be delivered with the correct fees by cheques made payable to "Companies Registry". Please do not send cash. Official receipts (for documents requiring fees) or acknowledgement slips (for documents not requiring fees) will be sent to the presentors / companies by post.

Registered users of the e-Registry can deliver annual returns electronically. Please visit the e-Registry for details of the electronic submission service.

10 What will be the arrangement of the Companies Registry when the Hong Kong Observatory issues Tropical Cyclone Warning Signal No. 8 or above or the Black Rainstorm Warning Signal?

Weather Conditions	Arrangements
Tropical Cyclone Warning Signal No. 8 or above
In force	All offices will be closed.
Removed or lowered two hours or more before the end of office hours	Public services will be resumed within two hours after the signal is removed or lowered. (Note 1)
Removed or lowered in less than two hours before the end of office hours	All offices will remain closed.
Black Rainstorm Warning Signal (Note 2)
Issued before office hours	All offices will be closed.
Cancelled or replaced by a lower level alert two hours or more before the end of office hours	Public services will be resumed within two hours after the warning is cancelled or replaced by a lower level alert.
Cancelled or replaced by a lower level alert in less than two hours before the end of office hours	All offices will remain closed.

Note 1: In the event that the Government has announced to the public that, due to certain extreme conditions, employees should be advised to stay in their places or safe locations for another two hours (or longer if extended) (“extreme condition”) after the No. 8 Tropical Cyclone Warning Signal has been lowered, public services will be resumed within two hours after the “extreme condition” is cancelled.

Note 2: If the black rainstorm warning signal is issued during office hours, all offices will remain opened.

Documents Delivered in Electronic Form

11 Can I deliver documents for registration under the Companies Ordinance and the Companies (Winding Up and Miscellaneous Provisions) Ordinance to the Companies Registry in electronic form?

Yes. The Companies Registry has developed a 24-hour portal 'e-Registry' to facilitate delivery of applications for incorporation of local companies, applications for registration of non-Hong Kong companies, specified forms and related documents required under the Companies Ordinance and the Companies (Winding Up and Miscellaneous Provisions) Ordinance to the Companies Registry for registration in electronic form. Please refer to the "Electronic Services – Electronic Services at the e-Registry" section of this website for details.

12 What kind of forms / documents can be delivered in electronic form to the Companies Registry?

The Companies Registry has implemented a full scale electronic filing service at the e-Registry covering 84 specified forms and related documents under the Companies Ordinance and the Companies (Winding Up and Miscellaneous Provisions) Ordinance. Electronic forms/documents can be delivered individually or in bulk.

Certain documents required to be delivered to the Registrar of Companies under miscellaneous Ordinances administered by the Registrar can also be delivered in electronic form through the e-Registry.

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