One-stop Notification of Change of Company Particulars

1 I understand that the Companies Registry provides a "One-stop notification of change of company particulars" service. What types of changes of company particulars are covered by this one-stop notification service?

The "One-stop notification of change of company particulars" service covers the following changes of company particulars of registered non-Hong Kong companies:-

change of corporate name
change of address of principal place of business in Hong Kong under section 791(2)(d) of the Companies Ordinance
alteration of authorized representative or alteration of name and address of authorized representative

After the related notification of change of company particulars is registered or recorded under the Companies Ordinance, the Companies Registry will transmit relevant particulars to the Inland Revenue Department pursuant to section 8(2B) of the Business Registration Ordinance. Upon the registration of the relevant notification, the company is deemed to have notified the Commissioner of Inland Revenue of the relevant change under the Business Registration Ordinance.

2 If my registered non-Hong Kong company's corporate name has been changed, will the Business Registration Office of the Inland Revenue Department automatically issue an amended Business Registration Certificate and amended Branch Registration Certificate(s) after the "Certificate of Registration of Alteration of Name of Registered Non-Hong Kong Company" is issued by the Companies Registry?

The Companies Registry will transmit the new company name to the Business Registration Office of the Inland Revenue Department after the "Certificate of Registration of Alteration of Name of Registered Non-Hong Kong Company" is issued pursuant to section 8(2B) of the Business Registration Ordinance. Normally, the Business Registration Office will automatically send out the amended Business Registration Certificate and amended Branch Registration Certificate(s) by post on the next working day following the date of "Certificate of Registration of Alteration of Name of Registered Non-Hong Kong Company" of the company concerned.

3 The address of the principal place of business in Hong Kong of my registered non-Hong Kong company has been changed. Do I need to notify the Business Registration Office if I have already delivered a Form NN9 - Return of change of address of registered non-Hong Kong company to the Companies Registry for registration?

Yes. Although the Companies Registry will transmit the new address of principal place of business of the company in Hong Kong to the Business Registration Office after the Form NN9 is registered, you are still required to report the change of business address to the Business Registration Office within one month from the date of change by submitting a written notification or a completed Form IRC3111A (pdf format) for the issue of an amended Business Registration Certificate showing the updated business address.

4 Under the Business Registration Ordinance, if my registered non-Hong Kong company has delivered a return for a change of address of the principal place of business in Hong Kong to the Companies Registry for registration, my company is deemed to have notified the Commissioner of Inland Revenue of the relevant change under the Business Registration Ordinance. Why do I still have to report the change of business address to the Business Registration Office in order to obtain an amended Business Registration Certificate?

A registered non-Hong Kong company may have reported more than one business address to the Business Registration Office. The Business Registration Office will not update the business address of a registered non-Hong Kong company in the business register after receiving information of a new address of the principal place of business of the company in Hong Kong from the Companies Registry. You should notify the Business Registration Office of the change of business address within one month from the date of change by submitting a written notification or a completed Form IRC3111A (pdf format) for the issue of an amended Business Registration Certificate showing the updated business address.

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