Companies Registry

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HIGHLIGHT

Common Seal is now Optional

The new Companies Ordinance simplifies the mode of execution of documents by companies. The keeping and use of common seal is now optional.

Please refer to the Frequently Asked Questions - Common Seal Section at the Companies Registry’s website for more details.

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HIGHLIGHT

Delivery of Annual Returns under the Companies Ordinance

Every company is required to deliver annual returns to the Registrar of Companies for registration.

Delivery of annual return by a public company or a guarantee company in respect of the company’s financial year that begins on or after 3 March 2014 must comply with the new requirements under the new Companies Ordinance (Cap. 622). Please refer to the information pamphlet on “Annual Return of a Local Public Company or a Company Limited by Guarantee”for details.

There is no change in the requirement for a private company to deliver annual returns. Please refer to the information pamphlet on “Annual Return of a Local Private Company” for details.

Please note:- Substantially higher registration fees are payable for late delivery of annual returns.

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HIGHLIGHT

New Licensing Regime for Trust or Company Service Providers and Keeping of Significant Controllers Registers by Companies

With effect from 1 March 2018, a new licensing regime for trust or company service providers has come into operation. Any person who carries on or wishes to carry on a trust or company service business in Hong Kong is required to apply for a licence from the Registrar of Companies. In addition, the new requirement for companies to ascertain and maintain up-to-date information on beneficial ownership by way of keeping a Significant Controllers Register was implemented on the same day.

For details, please refer to Companies Registry External Circular No. 1/2018 and Companies Registry External Circular No. 2/2018.

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NOTICE

Companies Registry’s Services at Queensway Government Offices

 

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NOTICE

Closure of Office Premises and Suspension of Services at Queensway Government Offices

         As physical access to the Queensway Government Offices (QGO) is not possible, the provision of the Companies Registry's public services at its office premises in the QGO [has been / will be] suspended and the office premises [has been / will be] closed with effect from XX June 2019.

         Notwithstanding the closure of office, the Registry will continue to provide its major services electronically. You can continue to access our major services by the following means:-

         Delivery of documents for registration under the Companies Ordinance

• Deliver incorporation applications electronically by using our electronic incorporation service at e-Registry (www.eregistry.gov.hk) or "CR eFiling" mobile application. 
• Deliver specified forms and related documents required for registration electronically at "e-Registry".
• Deliver the commonly used specified forms (e.g. annual returns) electronically at "CR eFiling" mobile application.

         Delivery of other documents

• Deliver documents by post to the Companies Registry at 14th Floor, Queensway Government Offices, 66 Queensway, Hong Kong, with the correct fees, where applicable, with cheques made payable to "Companies Registry".

         Search on company information

• Conduct online company searches at the Companies Registry's Cyber Search Centre (www.icris.cr.gov.hk) or via the Company Search Mobile Service (www.mobile-cr.gov.hk) using your smartphones or mobile devices.

         For enquiries, please call 1823.

 

 

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NOTICE

Resumption of Services at Queensway Government Offices

         With effect from XX June 2019, the Companies Registry's public services provided at the Queensway Government Offices [will resume/has resumed] normal.

         The Registry anticipates that there will be an upsurge of incorporation applications and documents delivered for registration upon the resumption of services. We envisage that this will have a significant impact on the services delivered by the Registry and may entail longer queuing time for document submissions and longer processing time for incorporation applications. 

         While the Registry will redeploy resources to maintain service as far as practicable, it is possible that we may not be able to meet the performance pledges for our services for the time being.

         In this connection, we would strongly recommend that you consider adopting the following measures:-

• Deliver incorporation applications electronically by using our electronic incorporation service at "e-Registry" (www.eregistry.gov.hk) or "CR eFiling" mobile application.  For straight-forward cases, the electronic certificates of incorporation and business registration certificates can be issued within one hour. 
• Deliver specified forms and related documents required for registration electronically at "e-Registry".
• Deliver the commonly used specified forms (e.g. annual returns) electronically at "CR eFiling" mobile application.
• For applications / documents delivered in hard copy form, make sufficient allowance for the time for processing. 
• Deposit documents and cheques into the Registry's Drop-in box at the Public Service Hall on the 14th floor of Queensway Government Offices.  This will save queuing time.  The Registry will issue official receipts or acknowledgement slips to the document presentors / companies by post.

         For enquiries, please contact our Companies Registration Officer I (Customer Services), Ms Bertha Li, at 2867 4507.

 

 

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