Listed below are Companies Registry specified forms prepared in MS Chinese Word 2000 MS Chinese Word and pdf pdf format. Please right click the mouse and select "save as" to download the file and then open the file by using MS Chinese Word or Acrobat Reader.

All bilingual forms should be completed consistently either in English or Chinese. For forms in either English or Chinese, please complete all items in the same language of the Form. Full stroke Chinese characters should be used. Bilingual forms denoted with an asterisk (*) must be submitted in their bilingual format.

Before you submit the specified forms, please refer to information pamphlet Information on Presenting Documents to the Companies Registry (pdf Format) for the general filing requirements. If payment of fee is made by cheque, the cheque should be made payable to the ˇĄCompanies Registryˇ¦.

Back Page

  Form Number Nature of Forms Word pdf Fee
HK$
Annual Return/Accounts
1. AC1* Statement of particulars of subsidiaries MS Chinese Word pdf -
2. AC2* Statement of particulars of shareholdings in non-subsidiary companies MS Chinese Word pdf -
3. AC3* Statement of revision of accounts or reports MS Chinese Word pdf -
4. AR1* Annual Return MS Chinese Word pdf Details
5. AR2* Annual Return - Certificate of no change (Company having a share capital and not being a private company) MS Chinese Word pdf Details
6. AR3* Annual Return - Certificate of no change (Private company having a share capital) MS Chinese Word pdf Details
Auditor
7. A1* Notification of removal of auditor MS Chinese Word pdf -
Change of Company Name
8. NC2* Notification of change of company name (Sample) MS Chinese Word pdf 295
Deregistration
9. DR1* Application for deregistration of a defunct private company (Sample) MS Chinese Word pdf 420
Director and Secretary
10. D2A* Notification of change of secretary and director (Appointment/Cessation) (Sample) MS Chinese Word pdf -
11. D2B* Notification of change of particulars of secretary and director MS Chinese Word pdf -
12. D4* Notification of resignation of secretary and director MS Chinese Word pdf -
13. D5* Notification of reserve director (Nomination/Cessation) MS Chinese Word pdf -
14. D6* Acceptance of nomination as reserve director MS Chinese Word pdf -
15. D7* Notification of change of particulars of reserve director MS Chinese Word pdf -
16. D8* Notification of resignation of reserve director MS Chinese Word pdf -
Incorporation of Local Companies
17. NC1* Incorporation Form (Company limited by shares) (Sample) MS Chinese Word pdf Details
18. NC1G* Incorporation Form (Company not limited by shares) (Sample) MS Chinese Word pdf Details
Inspection
19. IN1* Notification of appointment of inspector MS Chinese Word pdf -
20. IN2* Notification of submission of final report of inspector MS Chinese Word pdf -
Location of Registered Office and Registers
21. R1* Notification of change of address of registered office MS Chinese Word pdf -
22. R2* Notification of location of registers MS Chinese Word pdf -
Mortgage & Charges
(also applicable to Non-Hong Kong Companies)
23. M1* Mortgage or charge details
(Sample - Charge on landed property)
(Sample - Charge on deposits)		 MS Chinese Word pdf 340
24. M2* Memorandum of satisfaction or release of property from charge MS Chinese Word pdf 190
25. M3* Notification of mortgagee entering into possession of property MS Chinese Word pdf 40
26. M4* Notification of mortgagee going out of possession of property MS Chinese Word pdf -
27. M5* Notification of appointment of receiver or manager MS Chinese Word pdf 40
28. M6* Notification of receiver or manager ceasing to act MS Chinese Word pdf -
29. M7* Notification of change of particulars of receiver, manager or mortgagee in possession of property MS Chinese Word pdf -
Non-Hong Kong Companies
(Forms M1, M2, M3, M4, M5, M6 and M7 are also applicable to Non-Hong Kong Companies)
30. N1* Particulars of a non-Hong Kong company registered in Hong Kong (Sample) MS Chinese Word pdf 1,720
31. N2* Termination of registration of authorized representative of a non-Hong Kong company MS Chinese Word pdf -
32. N3* Annual Return of a non-Hong Kong company MS Chinese Word pdf Details
33. N4* Annual Return of a non-Hong Kong company - Certificate of no change MS Chinese Word pdf Details
34. N5* Notification of alteration in the charter, statutes etc. of a non-Hong Kong company MS Chinese Word pdf -
35. N6* Notification of change of secretary and director of a non-Hong Kong company (Appointment ˘¬Cessation) MS Chinese Word pdf -
36. N7* Notification of change of particulars of secretary and director of a non-Hong Kong company MS Chinese Word pdf -
37. N8* Notification of change of authorized representative of a non-Hong Kong company MS Chinese Word pdf -
38. N9* Notification of change of address of a non-Hong Kong company MS Chinese Word pdf -
39. N10* Notification of change in the corporate name of a non-Hong Kong company (Sample) MS Chinese Word pdf 1,425
40. N11* Notification of commencement of liquidation and particulars of liquidator of a non-Hong Kong company MS Chinese Word pdf -
41. N12* Statement of approved name for carrying on business in Hong Kong by a non-Hong Kong company MS Chinese Word pdf -
42. N13* Notification of cessation of having a place of business in Hong Kong of a non-Hong Kong company MS Chinese Word pdf -
43. N14* Notification of dissolution of a non-Hong Kong company MS Chinese Word pdf -
44. N15* Statement of revision of accounts of a non-Hong Kong company MS Chinese Word pdf -
Receivership
45. RC1 Notice to company of appointment of receiver or manager MS Chinese Word(Eng)
MS Chinese Word(Chi)		 pdf(Eng)
pdf(Chi)		 -
46. RC2 Statement of affairs MS Chinese Word(Eng)
MS Chinese Word(Chi)		 pdf(Eng)
pdf(Chi)		 -
47. RC3* Receiver or manager's abstract of receipts and payments MS Chinese Word pdf -
Reconstruction
48. RE1 Notice to dissenting shareholders
(Right of company to buy out minority shareholders)		 MS Chinese Word(Eng)
MS Chinese Word(Chi)		 pdf(Eng)
pdf(Chi)		 -
49. RE2 Notice to dissenting shareholders
(Right of minority shareholders to be bought out by company)		 MS Chinese Word(Eng)
MS Chinese Word(Chi)		 pdf(Eng)
pdf(Chi)		 -
Re-registration
50. U1* Application for re-registration as a limited company MS Chinese Word pdf -
Share Capital
51. SC1* Return of allotments MS Chinese Word pdf Details
52. SC2* Return by a company purchasing its own shares MS Chinese Word pdf -
53. SC3* Notification of application to the court for the cancellation of a special resolution (regarding redemption or purchase of shares out of capital) MS Chinese Word pdf -
54. SC4* Notification of increase in nominal share capital MS Chinese Word pdf Details
55. SC5* Return of particulars of a contract relating to share allotment MS Chinese Word pdf -
56. SC6* Statement of payable share commission MS Chinese Word pdf -
57. SC7* Statement of financial assistance for the acquisition of shares MS Chinese Word pdf -
58. SC8* Statement of financial assistance for the acquisition of shares (By a majority of directors of a holding company) MS Chinese Word pdf -
59. SC9* Notification of application to the court for the cancellation of a special resolution (Regarding financial assistance for the acquisition of shares) MS Chinese Word pdf -
60. SC10* Statement of redemption or purchase of shares out of capital MS Chinese Word pdf -
61. SC11* Notification of change of share capital structure MS Chinese Word pdf -
62. SC12* Statement of compliance on reduction of share capital MS Chinese Word pdf -
Share Certificates
63. S1 Application for the issue of a new share certificate MS Chinese Word(Eng)
MS Chinese Word(Chi)		 pdf(Eng)
pdf(Chi)		 -
64. S2 Notice of intention to issue new share certificate (Newspaper notice) MS Chinese Word(Eng)
MS Chinese Word(Chi)		 pdf(Eng)
pdf(Chi)		 -
65. S3 Notice of intention to issue new share certificate (Gazette notice) MS Chinese Word(Eng)
MS Chinese Word(Chi)		 pdf(Eng)
pdf(Chi)		 -
66. S4 Notice of cancellation of original share certificate and issue of new certificate MS Chinese Word(Eng)
MS Chinese Word(Chi)		 pdf(Eng)
pdf(Chi)		 -
Winding Up
67. W1* Certificate of solvency MS Chinese Word pdf -
68. W2* Statement of voluntary winding up in case of inability to continue business MS Chinese Word pdf -
69. W3* Notification of appointment of liquidator or provisional liquidator MS Chinese Word pdf -
70. W4* Notification of change of particulars of liquidator or provisional liquidator MS Chinese Word pdf -
71. W5* Notification of liquidator or provisional liquidator ceasing to act MS Chinese Word pdf -
72. W6* Certificate of release of liquidator MS Chinese Word pdf -

Personal Information Collection Statement (PICS)

Purpose of Collection
1.
Personal data provided pursuant to any requirement in the Companies Ordinance ("the Ordinance") will be used by the Companies Registry for one or more of the following purposes:-
  (a) to administer the Ordinance;
  (b) to enforce relevant provisions of the Ordinance;
  (c) to enable any member of the public to ascertain whether he is dealing with -
    (i)
a specified corporation, or its directors or other officers, in matters of or connected with any act of such specified corporation;
    (ii)
a director or other officers of a specified corporation in matters of or connected with the administration of the specified corporation, or of its property;
    (iii)
a former director of a specified corporation against whom a disqualification order referred to in section 168D(1) has been made by the court;
    (iv)
a person who has entered into possession of the property of a specified corporation as mortgagee;
    (v)
a person who is appointed as the provisional liquidator or liquidator in the winding up of a specified corporation; or
    (vi)
a person who is appointed as the receiver or manager of the property of a specified corporation; and
    (vii)
ascertain the particulars of that specified corporation, its directors or other officers, or former directors (if any), or the particulars of that mortgagee, provisional liquidator, liquidator, receiver or manager, as the case may be, for the purposes of paragraphs (i) to (vi) above; and
  (d)
to provide copies of any documents containing such personal data to any person subject to payment of a fee.

Classes of Transferees
2.
The personal data collected by means of the Companies Registry's Specified Forms will be disclosed in the Companies Registry's public registers for public inspection.

Notice
1.
The provisions of the Personal Data (Privacy) Ordinance, Cap 486 (PDPO) apply to the use of personal data obtained from the Companies Registry's public registers. Any person who uses personal data for any purpose other than the purposes stated in paragraph 1 of the PICS above or in contravention of the requirements under the PDPO is liable to pay compensation and may be subject to action under that Ordinance.
2.
Individuals have a right to request access to and correction of his/her personal data held in the public register maintained by the Companies Registry pursuant to Sections 18 and 22 of the PDPO. Any such request for access to and correction of such personal data may be made to any officer acting for or on behalf of the Registrar of Companies at the Companies Registry, 15th Floor, Queensway Government Offices, Hong Kong.