CR - Forms - Specified Forms

Listed below are Companies Registry specified forms prepared in MS Chinese Word 2000 and pdf pdf format. Some commonly filed specified forms are also prepared in fillable pdf fillable pdf format format. Please right click the mouse and select "save as" to download the file and then open the file by using MS Chinese Word or Acrobat Reader.

You need to use Adobe Acrobat Reader 5.0 or above to view or download documents in pdf format. If you need to view, download, complete or save the specified forms in fillable pdf format, please use Adobe Acrobat Reader 9.0 or above . Please also install the Asian Font Pack (Traditional Chinese) to view and print Chinese characters in the fillable pdf form properly.

Important Note:



	All bilingual forms (denoted with an asterisk *) should be completed consistently either in English or in Chinese. For forms in either English or Chinese, please complete all items in the same language of the form. Traditional Chinese characters should be used if the form is completed in Chinese.
	Specified forms must be submitted in complete format including all pages of inapplicable items (except Notes for Completion and unused continuation sheets).
	If the fee is paid by cheque, the cheque should be crossed and made in Hong Kong Dollars payable to 'Companies Registry'. Please do not send cash.
	Before you submit the specified forms, please refer to Information on Presenting Documents to the Companies Registry (pdf format) and the filing tips for reference.

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Form Number

Nature of Forms

Word

pdf

Fillable pdf

Fee
HK$

Annual Return/Accounts

AC1*

Statement of particulars of subsidiaries

AC2*

Statement of particulars of shareholdings in non-subsidiary companies

AC3*

Statement of revision of accounts or reports

AR1*

Annual Return
(Sample - For company having a share capital)
(Sample - For company NOT having a share capital)

Details

AR2*

Annual Return - Certificate of no change (Company having a share capital and not being a private company) (Sample)

Details

AR3*

Annual Return - Certificate of no change (Private company having a share capital) (Sample)

Details

Auditor

A1*

Notification of removal of auditor

Change of Company Name

NC2*

Notification of change of company name (Sample)

295

NC4*

Notification of Court Order Restraining Company from Use of Name

Deregistration

10.

DR1*

Application for deregistration of a defunct private company (Sample)

420

Director and Secretary

11.

D2A*

Notification of change of secretary and director (Appointment/Cessation) (Sample)

12.

D2B*

Notification of change of particulars of secretary and director(Sample)

13.

D4*

Notification of resignation of secretary and director(Sample)

14.

D5*

Notification of reserve director (Nomination/Cessation)

15.

D6*

Acceptance of nomination as reserve director

16.

D7*

Notification of change of particulars of reserve director

17.

D8*

Notification of resignation of reserve director

Incorporation of Local Companies

18.


NC1*

IRBR1*


Incorporation Form (Company limited by shares) (Sample) (This Form must be submitted with IRBR1 – See Explanatory Note)

Notice to Business Registration Office (Notice specified by the Commissioner of Inland Revenue) (This Notice must be submitted with Form NC1 – See Explanatory Note) Note: Please refer to the website of the Inland Revenue Department for details of renewal of business registration.


(NC1)

(IRBR1)


(NC1)

(IRBR1)




-


Details

Details

19.


NC1G*

IRBR1*


Incorporation Form (Company not limited by shares) (Sample) (This Form must be submitted with IRBR1 – See Explanatory Note)

Notice to Business Registration Office (Notice specified by the Commissioner of Inland Revenue) (This Notice must be submitted with Form NC1G – See Explanatory Note) Note: Please refer to the website of the Inland Revenue Department for details of renewal of business registration.


(NC1G)

(IRBR1)


(NC1G)

(IRBR1)




-


Details

Details

20.

NC3*

Consent to Act as First Director

Inspection

21.

IN1*

Notification of appointment of inspector

22.

IN2*

Notification of submission of final report of inspector

Location of Registered Office and Registers

23.

R1*

Notification of change of address of registered office(Sample)

24.

R2*

Notification of location of registers

Mortgage & Charges
(also applicable to Non-Hong Kong Companies)

25.

M1*

Mortgage or charge details
(Sample - Charge on landed property)
(Sample - Charge on deposits)

340

26.

M2*

Memorandum of satisfaction or release of property from charge

190

27.

M3*

Notification of mortgagee entering into possession of property

28.

M4*

Notification of mortgagee going out of possession of property

29.

M5*

Notification of appointment of receiver or manager

30.

M6*

Notification of receiver or manager ceasing to act

31.

M7*

Notification of change of particulars of receiver, manager or mortgagee in possession of property

Non-Hong Kong Companies
(Forms M1, M2, M3, M4, M5, M6 and M7 are also applicable to Non-Hong Kong Companies)

32.


N1*

IRBR2*


Particulars of a non-Hong Kong company registered in Hong Kong (Sample) (A Supplementary Note is added to the Notes for Completion of this Form) (This form must be submitted with IRBR2 – See Explanatory Note)

Notice to Business Registration Office (Notice specified by the Commissioner of Inland Revenue) (This Notice must be submitted with Form N1 – See Explanatory Note) Note: Please refer to the website of the Inland Revenue Department for details of renewal of business registration.


(N1)

(IRBR2)


(N1)

(IRBR2)




-


1,720

Details

33.

N2*

Termination of registration of authorized representative of a non-Hong Kong company

34.

N3*

Annual Return of a non-Hong Kong company(Sample)

Details

35.

N4*

Annual Return of a non-Hong Kong company - Certificate of no change(Sample)

Details

36.

N5*

Notification of alteration in the charter, statutes etc. of a non-Hong Kong company

37.

N6*

Notification of change of secretary and director of a non-Hong Kong company (Appointment ╱Cessation)(Sample)

38.

N7*

Notification of change of particulars of secretary and director of a non-Hong Kong company(Sample)

39.

N8*

Notification of change of authorized representative of a non-Hong Kong company(Sample)

40.

N9*

Notification of change of address of a non-Hong Kong company(Sample)

41.

N10*

Notification of change in the corporate name of a non-Hong Kong company (Sample)

1,425

42.

N11*

Notification of commencement of liquidation and particulars of liquidator of a non-Hong Kong company

43.

N12*

Statement of approved name for carrying on business in Hong Kong by a non-Hong Kong company

44.

N13*

Notification of cessation of having a place of business in Hong Kong of a non-Hong Kong company

45.

N14*

Notification of dissolution of a non-Hong Kong company

46.

N15*

Statement of revision of accounts of a non-Hong Kong company

Receivership

47.

RC1

Notice to company of appointment of receiver or manager

(Eng)

(Chi)

(Eng)

(Chi)

48.

RC2

Statement of affairs

(Eng)

(Chi)

(Eng)

(Chi)

49.

RC3*

Receiver or manager's abstract of receipts and payments

Reconstruction

50.

RE1

Notice to dissenting shareholders
(Right of company to buy out minority shareholders)

(Eng)

(Chi)

(Eng)

(Chi)

51.

RE2

Notice to dissenting shareholders
(Right of minority shareholders to be bought out by company)

(Eng)

(Chi)

(Eng)

(Chi)

Re-registration

52.

U1*

Application for re-registration as a limited company

Share Capital

53.

SC1*

Return of allotments

54.

SC2*

Return by a company purchasing its own shares

55.

SC3*

Notification of application to the court for the cancellation of a special resolution (regarding redemption or purchase of shares out of capital)

56.

SC4*

Notification of increase in nominal share capital

57.

SC5*

Return of particulars of a contract relating to share allotment

58.

SC6*

Statement of payable share commission

59.

SC7*

Statement of financial assistance for the acquisition of shares

60.

SC8*

Statement of financial assistance for the acquisition of shares (By a majority of directors of a holding company)

61.

SC9*

Notification of application to the court for the cancellation of a special resolution (Regarding financial assistance for the acquisition of shares)

62.

SC10*

Statement of redemption or purchase of shares out of capital

63.

SC11*

Notification of change of share capital structure

64.

SC12*

Statement of compliance on reduction of share capital

Share Certificates

65.

Application for the issue of a new share certificate

(Eng)

(Chi)

(Eng)

(Chi)

66.

Notice of intention to issue new share certificate (Newspaper notice)

(Eng)

(Chi)

(Eng)

(Chi)

67.

Notice of intention to issue new share certificate (Gazette notice)

(Eng)

(Chi)

(Eng)

(Chi)

68.

Notice of cancellation of original share certificate and issue of new certificate

(Eng)

(Chi)

(Eng)

(Chi)

Winding Up

69.

W1*

Certificate of solvency

70.

W2*

Statement of voluntary winding up in case of inability to continue business

71.

W3*

Notification of appointment of liquidator or provisional liquidator

72.

W4*

Notification of change of particulars of liquidator or provisional liquidator

73.

W5*

Notification of liquidator or provisional liquidator ceasing to act

74.

W6*

Certificate of release of liquidator

Personal Information Collection Statement (PICS)


Purpose of Collection
1.	Personal data provided pursuant to any requirement in the Companies Ordinance will be used by the Companies Registry for one or more of the following purposes:
	(a)	to administer the Companies Ordinance;
	(b)	to enforce relevant provisions of the Companies Ordinance;
	(c)	to enable any member of the public to ascertain whether he is dealing with –
		(i)	a specified corporation, or its directors or other officers, in matters of or connected with any act of such specified corporation;
		(ii)	a director or other officers of a specified corporation in matters of or connected with the administration of the specified corporation, or of its property;
		(iii)	a former director of a specified corporation against whom a disqualification order referred to in section 168D(1) of the Companies Ordinance has been made by the court;
		(iv)	a person who has entered into possession of the property of a specified corporation as mortgagee;
		(v)	a person who is appointed as the provisional liquidator or liquidator in the winding up of a specified corporation; or
		(vi)	a person who is appointed as the receiver or manager of the property of a specified corporation; and
		(vii)	ascertain the particulars of that specified corporation, its directors or other officers, or former directors (if any), or the particulars of that mortgagee, provisional liquidator, liquidator, receiver or manager, as the case may be, for the purposes of paragraphs (i) to (vi) above;
	(d)	to provide copies of any documents containing such personal data to any person subject to payment of a fee; and
	(e)	to administer functions of the Companies Registry in relation to simultaneous business registration applications under the Business Registration Ordinance (Cap. 310).


Classes of Transferees
2.	(a)	The personal data collected by means of the Companies Registry's Specified Forms will be disclosed in the Companies Registry's public registers for public inspection.
	(b)	Some personal data as required under the Business Registration Ordinance (Cap. 310) will be transmitted to the Commissioner of Inland Revenue for the purposes of business registration. The Commissioner of Inland Revenue will use the data for tax purposes and may disclose the data to other parties authorised by law to receive it.


Notice
1.	The provisions of the Personal Data (Privacy) Ordinance, Cap 486 (PDPO) apply to the use of personal data obtained from the Companies Registry's public registers. Any person who uses personal data for any purpose other than the purposes stated in paragraph 1 of the PICS above or in contravention of the requirements under the PDPO is liable to pay compensation and may be subject to action under that Ordinance.
2.	Individuals have a right to request access to and correction of his/her personal data held in the public register maintained by the Companies Registry pursuant to Sections 18 and 22 of the PDPO. Any such request for access to and correction of such personal data may be made to any officer acting for or on behalf of the Registrar of Companies at the Companies Registry, 15th Floor, Queensway Government Offices, Hong Kong.