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Registration of a new company

 
(I) Incorporation of a local limited company in Hong Kong
 
 e-Registry
 
  Step 1

Before incorporating a company, choose the type of company that best suits your company's purposes.

Company limited by shares - the liability of members is limited by the articles of association to the amount unpaid on the shares respectively held by them. (For reference only: Most limited companies are companies limited by shares.)

Company limited by guarantee - no share capital and the liability of members is limited by the articles of association to the amount that the members respectively undertake to contribute to the assets of the company in the event of its being wound up. (For reference only: Non-profit-making organisations are usually registered as companies limited by guarantee.)

Then, choose a name for the company. Please refer to the Guideline on Registration of Company Names for Hong Kong Companies (pdf Format) for the points to note when choosing a company name.

A company name that is the same as a name appearing in the index of company names kept by the Registrar of Companies (“the Registrar”) will be rejected. A company name search may be conducted free of charge through our Cyber Search Centre or Company Search Mobile Service or at our Public Search Centre on the 13th floor of the Queensway Government Offices. Use the "Exact Name Search" mode and input the full and exact company name (use traditional Chinese characters for Chinese name) that you propose to register.


A company name that may infringe the intellectual property rights (“IPR”) of a third party should not be adopted. Infringement of the IPR of others may attract criminal or civil sanctions, either in Hong Kong or elsewhere. A search in the Trademark Register (http://ipsearch.ipd.gov.hk) maintained by the Intellectual Property Department should also be conducted.

 
  Step 2

Deliver the following documents with the correct fees either electronically through the Registry’s electronic service portal “e-Registry” or in hard copy form to the Shroff on the 14th floor of the Queensway Government Offices:

   
 
(a)  

Incorporation Form – Form NNC1 (for company limited by shares) or Form NNC1G (for company not limited by shares);

(b)  

A copy of the company's articles of association (samples are available for use at e-Registry); and

(c)  

A Notice to Business Registration Office (IRBR1)


Note:

The registrability of a company name can only be confirmed after the application for registration has been processed by the Companies Registry. If the proposed company name(s) is/are incorrect or cannot be registered, the application may be rejected and the lodgement fee paid will not be refunded.

The application must meet all the requirements of the Companies Ordinance.

If the founder member who signs the incorporation form is also a director, he/she should sign the “Consent to Act as Director” in the form. Other directors can either sign the Consent statement in the form or deliver Form NNC3 “Consent to Act as First Director” not later than 15 days after the date of incorporation of the company (the prescribed time period) for registration. If Form NNC3 is not delivered to the Registrar for registration within the prescribed time period, the company, every responsible person of the company, and the founder member who signs the incorporation form, commit an offence, and each is liable to a fine and, for a continuing offence, to a further daily fine.

 
  Step 3

Download or collect the Certificate of Incorporation and Business Registration Certificate (the Certificates). The Certificates will be issued by the Registry in electronic form for electronic applications and in hard copy form for applications delivered in hard copy form. Certificates in electronic form or hard copy form have the same legal effect.

Application delivered in electronic form

Electronic Certificates for companies limited by shares will normally be issued within 1 hour after delivery of the documents at the e-Registry. An email notification for download of the Certificates will be sent to the message box and registered email address of the registered user who submits the application.

Application delivered in hard copy form

Companies limited by shares will normally be incorporated within 4 working days. Presentors will be notified by fax when the Certificates are ready for collection. The Certificates have to be collected in person at the Registry. A written authorisation will be required if the presentor sends a representative to collect the Certificates.

 
  Step 4 Visit the website of the Trade and Industry Department for information on other licences, permits, certificates and approvals relevant to import and export operations and other business operations in Hong Kong.
 
 

For details, please refer to the following information pamphlets:

 

 

  Incorporation of a Local Limited Company (pdf Format)
 
  Electronic Company Incorporation (pdf Format)
 
  User Registration @ e-Registry (pdf Format)
 
  Price Guide To Main Services (pdf Format)
 
  Business Registration Fee and Levy Table (pdf Format)
   
  Frequently Asked Questions :
  Company Name
  Incorporation of a Local Limited Company
  Business Registration
  Common Seal
   

 
(II) Registration of a non-Hong Kong company (i.e. a company incorporated outside Hong Kong which has established a place of business in Hong Kong)
 

A non-Hong Kong company must apply for registration as a registered non-Hong Kong company within one month after the establishment of the place of business in Hong Kong.



  Step 1

Deliver the following documents with the correct fees to the Registry's Shroff on the 14th floor of the Queensway Government Offices:

   
 
(a)  

Form NN1 - Application for Registration as Registered Non-Hong Kong Company;

(b)  

a certified copy of the instrument defining the company's constitution e.g. charter, statutes or memorandum and articles of association;

(c)  

a certified copy of the company's certificate of incorporation (or its equivalent);

(d)  

a certified copy of the company's latest published accounts; and

(e)  

a Notice to Business Registration Office (IRBR2)

 
  Step 2

Collect the Certificate of Registration of Non-Hong Kong Company and the Business Registration CertificateNote (the Certificates). The Certificates can normally be issued within 14 working days. Presentors will be notified by fax when the Certificates are ready for collection. The Certificates have to be collected in person at the Registry. A written authorisation will be required if the presentor sends a representative to collect the Certificates.


Note: The Business Registration Certificate will only be issued to a registered non-Hong Kong company which has not yet registered its business under the Business Registration Ordinance (Cap. 310).

 
  For details, please refer to the following information pamphlets:
 
  Registration of a Non-Hong Kong Company (pdf Format)
 
  Price Guide To Main Services (pdf Format)
 
  Business Registration Fee and Levy Table (pdf Format)
   
 

Frequently Asked Questions :

  Non-Hong Kong Company
 
  Corporate Name of a Registered Non-Hong Kong Company

Change of company name

 
(I) Change of name of a local limited company
 
  Step 1

Choose a new name for the company.


Please refer to the "Guideline on Registration of Company Names for Hong Kong Companies" (pdf Format) for the points to note when choosing a company name.


A company name that is the same as a name appearing in the index of company names kept by the Registrar of Companies (“the Registrar”) will be rejected. A company name search may be conducted free of charge through our Cyber Search Centre or Company Search Mobile Service or at our Public Search Centre on the 13th floor of the Queensway Government Offices. Use the "Exact Name Search" mode and input the full and exact company name that you intend to register (use traditional Chinese characters for Chinese name).


A company name that may infringe the intellectual property rights (“IPR”) of a third party should not be adopted. Infringement of the IPR of others may attract criminal or civil sanctions, either in Hong Kong or elsewhere. A search in the Trademark Register (http://ipsearch.ipd.gov.hk) maintained by the Intellectual Property Department should also be conducted.

 
  Step 2

The company has to pass a Special Resolution (“SR”) to change the company name. The said SR and the Articles of Association as altered in relation to change of company name need not be delivered to the Registry but a Form NNC2 "Notice of Change of Company Name" together with the correct fee should be delivered to the Registry for registration within 15 days after the passing of the SR, either electronically through the Registry's electronic service portal "e-Registry" or in hard copy form to the Shroff on the 14th floor of the Queensway Government Offices.

 
  Step 3

Download or collect the Certificate of Change of Name. The Certificate will be issued in electronic form or hard copy form, depending on the mode of delivery of the Form NNC2. Certificates in electronic form or hard copy form have the same legal effect.

Form NNC2 delivered in electronic form

Electronic Certificate of Change of Name will normally be issued within 1 hour. An email notification for download of the certificate will be sent to the message box and registered email address of the registered user who delivers the Form NNC2.

Form NNC2 delivered in hard copy form

A Certificate of Change of Name will normally be issued within 4 working days. The presentor of the Form NNC2 will be notified by fax when the certificate is ready for collection. The certificate has to be collected in person at the Registry. A written authorisation will be required if the presentor sends a representative to collect the certificate.

 
  For details, please refer to the following information pamphlets:
 
  Change of Name of a Local Limited Company (pdf Format)
 
  Price Guide To Main Services (pdf Format)
   
  Frequently Asked Questions :
  Company Name
 
(II) Alteration of Corporate Name of a registered non-Hong Kong company
 
  Step 1

Deliver the following documents with the correct fees to the Registry’s Shroff on the 14th floor of the Queensway Government Offices within 1 month after the date of alteration:

   
 
(a)  

Form NN10 - Return of Alteration of Corporate Name of Registered Non-Hong Kong Company; and

(b)  

a certified copy of the supporting document(s) issued by the relevant government authority in the company’s place of incorporation (e.g. certificate of change of name) showing the alteration and the effective date of the alteration.

 
  Step 2

Collect the Certificate of Registration of Alteration of Name of Registered Non-Hong Kong Company. The certificate will normally be issued within 7 working days. Presentors will be notified by fax when the certificate is ready for collection. The certificate has to be collected in person at the Registry. A written authorisation will be required if the presentor sends a representative to collect the certificate.

 
  For details, please refer to the following information pamphlets:
 
  Filing Requirements of a Registered Non-Hong Kong Company after Registration (pdf Format)
 
  Price Guide To Main Services (pdf Format)
   
  Frequently Asked Questions :
  Corporate Name of a Registered Non-Hong Kong Company

Registration of documents

 
 

Registered local and non-Hong Kong companies are required to deliver Annual Returns and other statutory documents to the Companies Registry for registration. Documents must be signed and delivered together with the correct fees (if applicable) within the prescribed time periods.

 
  For details, please refer to the following information pamphlets:
 
  Filing Requirements of a Local Limited Company after Incorporation (pdf Format)
 
  Filing Requirements of a Registered Non-Hong Kong Company after Registration (pdf Format)
 
  Annual Return of a Local Private Company (pdf Format)
 
  Annual Return of a Local Public Company or a Company Limited by Guarantee (pdf Format)
 
  Filing of Annual Return by a Registered Non-Hong Kong Company (pdf Format)
 
  Registration of Charges and Their Discharge (pdf Format)
 
  Delivery of Documents to Companies Registry for Registration (pdf Format)
 
  Price Guide To Main Services (pdf Format)
   
  Frequently Asked Questions :
  Filing Documents by Local Companies
  Registration of Charges and Their Discharge
  Dormant Companies
  Non-Hong Kong Company
 
Public Search Services
 
 
(I) Search on Company Information
 
 

Information of companies and body corporates registered under the following ordinances are available for search electronically:

 
   
 
  Companies Ordinance
  Limited Partnerships Ordinance
  Registered Trustees Incorporation Ordinance
  Miscellaneous Incorporation Ordinances
 
  Information search can be conducted at the Cyber Search Centre on the internet or at the Registry's Public Search Centre on the 13th floor of the Queensway Government Offices, 66 Queensway, Hong Kong.
 
  For details, please refer to the following information pamphlets:
 
  How To Obtain Company Information (pdf Format)
 
  Price Guide To Main Services (pdf Format)
   
  Frequently Asked Questions :
  Electronic Search Services at the Cyber Search Centre
 
  Information search can be conducted through the Company Search Mobile Service using smartphones or mobile devices.
 
  Mobile_QR_Code
 
  For details, please refer to the following information pamphlet:
 
  Company Search Mobile Service (pdf Format)
   
  Frequently Asked Questions :
  Company Search Mobile Service
 
(II) Search on Records of Licensed Money Lenders
 
 

Search on registered particulars of licensed money lenders can be conducted during search service hours at the following address :

 
Address :Companies Registry (Money Lenders Unit)
  29th floor, Queensway Government Offices
 66 Queensway, Hong Kong
  
Search service hours :Monday to Friday 8:45 a.m. to 12:30 p.m.
   2:00 p.m. to 5:00 p.m.
 
  Please click the links below to view or download the lists:
 
  List of Existing Money Lenders Licensees (in alphabetic order of English Name) (pdf format)
  List of Existing Money Lenders Licensees (in sequential order of MLR No.) (pdf format)
  List of Applications for Money Lenders Licences (pdf format)
  List of Expired Money Lenders Licences (pdf format)
  List of Dismissed or Withdrawn Applications for Money Lenders Licences (pdf format)

Deregistration of a defunct solvent company

 
  Step 1

Apply for a “Notice of No Objection to a Company being Deregistered” (“Notice of No Objection”) from the Commissioner of Inland Revenue. Application form IR1263 can be downloaded from the website of the Inland Revenue Department.

 
  Step 2

Deliver the following documents together with the correct fees, within 3 months from the date of issue of the Notice of No Objection, to the Registry on the 14th floor of the Queensway Government Offices, 66 Queensway, Hong Kong:

   
 
(a)   Form NDR1 - Application for Deregistration of Private Company or Company Limited by Guarantee; and
(b)  

the original Notice of No Objection.

 
  For details, please refer to the following information pamphlets:
 
  Deregistration of a Defunct Solvent Company (pdf Format)
 
  Price Guide To Main Services (pdf Format)
   
  Frequently Asked Questions :
  Deregistration, Striking Off and Winding Up