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Q1.

Where can I obtain the forms specified by the Registrar of Companies?

 
Q2.

Who can sign the specified forms?

 
Q3.

Can a resigned officer sign the specified forms?

 
Q4.

Can I take out some uncompleted pages from the specified forms before delivery if these pages are not applicable?

 
Q5.

Is it compulsory to complete the box for 'Presentor's Reference' on the first page of each form ?

 
Q6.

Is it compulsory to provide telephone no., fax no. and email address in the 'Presentor's Reference'?

 
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Q1.

Where can I obtain the forms specified by the Registrar of Companies?

 
Answer:

You may download the requisite specified forms free of charge from the 'Forms' - 'Specified Form' section of this website. Hard copies of specified forms can also be purchased at the Information Counter of the Companies Registry, 14th floor, Queensway Government Offices, 66 Queensway, Hong Kong.

 
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Q2.

Who can sign the specified forms?

 
Answer:

Each specified form indicates who should sign the form. In most cases, a director or the company secretary of the company may sign the forms delivered to the Companies Registry for registration. For registered non-Hong Kong companies, the authorized representative may also sign certain forms.

 
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Q3.

Can a resigned officer sign the specified forms?

 
Answer:

The specified forms should always be signed by the serving officers of a company. If it comes to light that some forms which need to be delivered to the Registrar of Companies have not been registered, the current serving officers may sign the forms. A resigning officer may sign a Form ND2A reporting his resignation as long as the date on which the form was signed is not later than the date of his resignation.

 
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Q4.

Can I take out some uncompleted pages from the specified forms before delivery if these pages are not applicable?

 
Answer:

The Companies Registry's specified forms should not be altered or amended. Please deliver the specified forms in their complete format including all the pages with items that do not apply. These pages should also be completed, for example, by stating the company number and 'NIL' or 'N.A.' in the first box for entering information. However, un-used continuation sheets and the 'Notes for Completion' should be detached before delivery.

 
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Q5.

Is it compulsory to complete the box for 'Presentor's Reference' on the first page of each form ?

 
Answer:

Except for Forms NNC1, NNC1G, NNC2, NM1, NM2, NM8, NN1 and NN10, it is not compulsory to complete the box for 'Presentor's Reference'. However, particulars of the presentor, if provided, will facilitate communication between the Companies Registry and the presentor of the form. If such information is not given, correspondence will be sent to the registered office of the company if clarification or amendment of the form is required.

 
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Q6.

Is it compulsory to provide telephone no., fax no. and email address in the 'Presentor's Reference'?

 
Answer:

No. It is up to the presentor to decide whether or not to provide such information.

 
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