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Documents Delivered in Hard Copy Form

 
Q1.

Where should I deliver documents for registration under the Companies Ordinance?

 
Q2.

Can I obtain any official receipts if I deliver documents by post or deposit them through the Drop-in Box?

   
Q3.

If I deliver documents by post or deposit them through the Drop-in-Box, how can I ensure that the Companies Registry has received my documents?

   
Q4.

If I forget to enclose a cheque for paying the correct fee when I deliver a document for registration, will that document be refused by the Companies Registry?

   
Q5.

Can I deliver documents during the lunch hour or outside service hours?

 
Q6.

What can I do if the last date of delivery of the annual return of my company falls on a Saturday when the Companies Registry's offices are closed?

 
Q7.

What will be the arrangement of the Companies Registry when the Hong Kong Observatory issues Tropical Cyclone Warning Signal No. 8 or above or the Black Rainstorm Warning Signal?

 
Documents Delivered in Electronic Form
 
Q8.

Can I deliver documents for registration under the Companies Ordinance and the Companies (Winding Up and Miscellaneous Provisions) Ordinance to the Companies Registry in electronic form?

 
Q9.

What kind of forms / documents can be delivered in electronic form to the Companies Registry?

 
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Documents Delivered in Hard Copy Form
 
Q1.

Where should I deliver documents for registration under the Companies Ordinance?

 
Answer:

You may deliver the documents to the Companies Registry in person at the Shroff Counters on the 14th Floor, Queensway Government Offices, 66 Queensway, Hong Kong or send the documents by post to the same address. Documents can also be deposited in the Registry's Drop-in Box which is provided on the 14th Floor, Queensway Government Offices, 66 Queensway, Hong Kong during service hours on Monday to Friday. A Drop-in Box is also provided near the Information Counter on the Deck Floor, High Block of the Queensway Government Offices outside service hours on Monday to Saturday (except public holidays).


For details of the service hours relating to receipt of documents in hard copy form and fees, please refer to the 'Contact Us' - 'Office Addresses and Service Hours' section of this website.

 
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Q2.

Can I obtain any official receipts if I deliver documents by post or deposit them through the Drop-in Box?

 
Answer:

The Companies Registry will send the official receipts (for documents requiring fees) or acknowledgement slips (for documents not requiring fees) to the presentors / companies by post.

 
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Q3.

If I deliver documents by post or deposit them through the Drop-in-Box, how can I ensure that the Companies Registry has received my documents?

 
Answer:

You should normally receive the official receipts (for documents requiring fees) or acknowledgement slips (for documents not requiring fees) around seven working days after delivery of documents. In addition, the Companies Registry maintains a document index with information on all documents received and you can conduct a document index search free of charge through our Cyber Search Centre or our Company Search Mobile Service to ascertain the status of the documents delivered to the Registry.


For delivery of documents by post, please note that the documents will not be regarded as having been delivered to the Registrar of Companies ("the Registrar") in satisfaction of the filing requirements of the Companies Ordinance if the documents have not been received by the Registrar.

 
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Q4.

If I forget to enclose a cheque for paying the correct fee when I deliver a document for registration, will that document be refused by the Companies Registry?

 
Answer:

Any document which is not accompanied by the correct fee payable is considered unsatisfactory and the Registrar of Companies may refuse to accept or refuse to register the document. The amount of fee payable is calculated according to the date of redelivery. Higher registration fee will be payable for late delivery of annual returns.

 
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Q5.

Can I deliver documents during the lunch hour or outside service hours?

 
Answer:

Yes. A limited counter service for receipt of documents and registration fees is provided during 12:30 p.m. to 2:00 p.m. on Monday to Friday (except public holidays). You can deliver up to six documents at one time. If you need to deliver more than six documents, you can either re-queue or deposit the documents in the Drop-in-Box provided on the 14th Floor, Queensway Government Offices, 66 Queensway, Hong Kong. You can also deposit documents in the Companies Registry's Drop-in-Box which is provided near the Information Counter on the Deck Floor, High Block of the Queensway Government Offices outside service hours on Monday to Saturday (except public holidays).


For delivery of documents requiring fees to the Companies Registry for registration, the documents must be accompanied by the correct fees and, if delivered by post, covered by sufficient postage.If the fee is paid by cheque, the cheque should be crossed and issued in Hong Kong Dollars payable to "Companies Registry".


For documents delivered by post or deposited through the Companies Registry's Drop-in-Box,official receipts (for documents requiring fees) or acknowledgement slips (for documents not requiring fees) will be sent to the presentors / companies by post.Please do not send cash.


For details of the service hours relating to receipt of documents in hard copy form and fees, please refer to the 'Contact Us' - 'Office Addresses and Service Hours' section of this website.

 
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Q6.

What can I do if the last date of delivery of the annual return of my company falls on a Saturday when the Companies Registry's offices are closed?

 
Answer:

You can always deliver documents, annual returns in particular, to the Companies Registry at 14th Floor, Queensway Government Offices, 66 Queensway, Hong Kong by post or in person on or before the due dates.You can also deposit documents in the Registry's Drop-in Box which is provided near the Information Counter on the Deck Floor, High Block of the Queensway Government Offices on Saturday (except public holidays).


Documents requiring fees should be delivered with the correct fees by cheques made payable to "Companies Registry". Please do not send cash. Official receipts (for documents requiring fees) or acknowledgement slips (for documents not requiring fees) will be sent to the presentors / companies by post.


Registered users of the e-Registry can deliver annual returns electronically. Please visit the e-Registry for details of the electronic submission service.

 
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Q7.

What will be the arrangement of the Companies Registry when the Hong Kong Observatory issues Tropical Cyclone Warning Signal No. 8 or above or the Black Rainstorm Warning Signal?

 
Answer:
 
  Weather Conditions Arrangements
1. Tropical Cyclone Warning Signal No. 8 or above
 
In force
Lowered in more than two hours before close of office
 
Lowered in two hours or less before close of office

 
 
All offices will be closed.
Public services will be resumed within two hours after the signal is lowered.
All offices will remain closed.
2. Black Rainstorm Warning Signal
 
Issued before office hours
Cancelled in more than two hours before close of office
 
Cancelled in two hours or less before close of office

 
All offices will be closed.
Public services will be resumed within two hours after the warning is cancelled.
All offices will remain closed.
 

Note: If the black rainstorm warning signal is issued during office hours, all offices will remain opened.

 
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Documents Delivered in Electronic Form
 
Q8.

Can I deliver documents for registration under the Companies Ordinance and the Companies (Winding Up and Miscellaneous Provisions) Ordinance to the Companies Registry in electronic form?

 
Answer:

Yes. The Companies Registry has developed a 24-hour portal 'e-Registry' to facilitate delivery of applications for incorporation of local companies, applications for registration of non-Hong Kong companies, specified forms and related documents required under the Companies Ordinance and the Companies (Winding Up and Miscellaneous Provisions) Ordinance to the Companies Registry for registration in electronic form. Please refer to the "Electronic Services – Electronic Services at the e-Registry" section of this website for details.

 
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Q9.

What kind of forms / documents can be delivered in electronic form to the Companies Registry?

 
Answer:

The Companies Registry has implemented a full scale electronic filing service at the e-Registry covering 84 specified forms and related documents under the Companies Ordinance and the Companies (Winding Up and Miscellaneous Provisions) Ordinance. Electronic forms/documents can be delivered individually or in bulk. Companies can also deliver amended documents for rectifying the typographical or clerical errors contained in documents already registered with the Companies Registry through the e-Registry.


 
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