Electronic Services at the e-Registry

The e-Registry is a 24-hour portal developed by the Companies Registry to facilitate electronic submission of documents to the Registrar of Companies (“the Registrar”) anytime and anywhere.

Services for Companies Registered under the Companies Ordinance (Cap. 622)

• Electronic Submission Service
  
  Electronic services for submission of applications for incorporation of local companies, applications for registration of non-Hong Kong companies, specified forms and related documents under the Companies Ordinance and the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) are available at the e-Registry.
  
  To provide our customers with a convenient and integrated service, the e-Registry also serves as a one-stop platform for company and business registration whereby any online application for incorporation of a local company or application for registration of a non-Hong Kong company will be deemed to be an application for business registration simultaneously.  Moreover, upon submission of a Notice of Change of Address of Registered Office (e-Form NR1), an optional electronic one-stop notification service is also available for a local company to report the change of registered office address also as a change of business address to the Inland Revenue Department.
  
  Registered users can also submit specified forms and related documents individually or in bulk through the e-Registry. 
  
  

• Annual Return e-Reminder Service
  
  This service is free of charge.  Electronic notifications for delivering annual returns will be sent by the system to the message boxes and registered email addresses of Users of the e-Registry.  Users can readily access the e-Registry through a hyperlink provided in the notifications for electronic submission of Annual Returns (e-Forms NAR1 or NN3). 
  
  
• e-Monitor Service 
  
  Registered users can make use of the e-Monitor Service service to keep track of the filing records of a company. 
  
  Company Users of the e-Registry are provided with e-Monitor (Self-Monitor) service free of charge to help them to stay vigilant of unauthorised filings or alterations of information of their companies. 
  
  Individual Users and Company Users can also subscribe to e-Monitor (Other Companies) service (“subscriber”) at a fee of HK$17 per company per year to monitor the filing position of companies they specified. 
  
  Through the e-Monitor service, electronic notifications will be sent to the relevant Company User and subscriber(s) instantly when a document is registered in the public record of the company concerned.  The Company User and/or the subscriber(s) may order the image record of the document at the Companies Registry’s Cyber Search Centre (www.icris.cr.gov.hk) or through the Company Search Mobile Service (www.mobile-cr.gov.hk).
  
  
• Third Party Software Interface (“TPSI”) Service
  
  Registered users can use the TPSI Service to submit their duly completed and signed electronic files of specified forms which are generated by third party software (i.e. software which is developed in-house or purchased from software vendor), in specified interface file formats with or without attachments, to the Companies Registry.
  
  
• Registration of Registered Agent Service
  
  Company Users (except Business Registration Company Users) and Individual Users of the e-Registry may appoint their Registered Agents (“RA”) free of charge at the e-Registry for the purpose of delivering commonly filed specified forms (other than applications for incorporation of local companies and registration of non-Hong Kong companies) in electronic form.  An RA can be a company or a natural person.  An RA, who has registered at the e-Registry, must be authorised and appointed by his/her/its appointer before the RA can act on behalf of the appointer for the purpose of electronic filing at the e-Registry.
  
  Note: Registration as an RA should not be regarded as conferring a licence on the RA or as providing any recognition of any qualification of the RA for provision of trust or company service. To access the Register of Trust or Company Service Provider Licensees, please visit the website of the Registry for Trust and Company Service Providers (www.tcsp.cr.gov.hk).

Electronic Submission Services under Miscellaneous Ordinances Administered by the Registrar

Electronic submission services are also available at the e-Registry for certain documents required to be delivered to the Registrar under the following Ordinances :

-       Trustee Ordinance (Cap. 29);
-       Limited Partnerships Ordinance (Cap. 37);
-       Registered Trustees Incorporation Ordinance (Cap. 306); and
-       Limited Partnership Fund Ordinance (Cap. 637).

You can click here for more details.

Format of Electronic Document

A document to be delivered through the e-Registry shall be delivered in a format using the electronic template provided at the e-Registry.  Other documents to be delivered as an attachment to the document shall be delivered in PDF not exceeding the file size specified by the system.

You can click here to view the requirements for documents delivered to the Registrar for registration in electronic form.

Demonstrations (mp4 Format)

  

Sample Articles of Association

Demonstrations (mp4 Format)

Forms

The following forms (prepared in MS Chinese Word 2003 and fillable pdf format) are only applicable to individuals who are not registered users of the e-Registry. Company Users and Individual Users of the e-Registry must register their appointment/cessation of registered agents through Form E-RAG1 under "Registered Agent (RA)" function.

RAG1 Notification of Appointment or Cessation of Appointment of a Registered Agent RAACHG Consent to Change Particulars of Appointer

Demonstration (mp4 Format)