[Skip to Content]

 

The Registrar of Companies has specified 83 forms for use under the new Companies Ordinance (Chapter 622) and 9 forms for use under the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Chapter 32) with effect from 3 March 2014.

The first batch of 83 forms and the second batch of 9 forms have been published in the Gazette on 1 and 8 November 2013 (G.N. 6495 and G.N. 6633) respectively. The specified forms in MS Chinese Word 2003 format and Adobe fillable pdf format can be downloaded from this section. A CD-ROM containing a full set of the new forms (HK$30 each) and hard copies of individual forms (HK$4 or HK$7 each) are also available for purchase at the Information Counter on the 14th floor of the Queensway Government Offices, 66 Queensway, Hong Kong. Please approach the Information Counter for details.

Listed below are the 92 new forms prepared in MS Chinese Word 2003 MS Chinese Word and fillable pdf fillable pdf format format. Please right click the mouse and select “save as” to download the file and then open the file by using MS Chinese Word or Acrobat Reader.

You need to use Adobe Acrobat Reader to view or download documents in pdf format. If you need to view, download, complete or save the specified forms in fillable pdf format, please use Adobe Acrobat Reader 9.0 or above pdf. Please also install the Asian Font Pack (Traditional Chinese) to view and print Chinese characters in the fillable pdf form properly.

A. Specified forms for use under the new Companies Ordinance (Cap. 622)

(I) Newly Specified Forms for delivery to the Companies Registry

Personal Information Collection Statement

  New Form Number Section(s) in the new CO Form to be Replaced Description of Form Word Fillable pdf Fee HK$
Amalgamation
1. NAMA1 684(1)(a) New form Approved Amalgamation Proposal MS Chinese Word fillable pdf format -
2. NAMA2 684(1)(b) New form Certificate on Solvency Statement by Directors of Amalgamating Company MS Chinese Word fillable pdf format -
3. NAMA3 684(1)(c) New form Certificate of Approval of Amalgamation by Directors of Amalgamating Company MS Chinese Word fillable pdf format -
4. NAMA4 684(1)(d) New form Notice of Appointment of Directors of Amalgamated Company MS Chinese Word fillable pdf format -
5. NAMA5 684(1)(e) New form Certificate on Claims of Creditors by Directors of Amalgamated Company MS Chinese Word fillable pdf format -
6. NAMA6 686(4) New form Notice of Application to Court to Intervene in Amalgamation Proposal MS Chinese Word fillable pdf format -
Annual Return / Financial Statements
7. NAR1 662 AR1, AR2, AR3

Annual Return
(Specimen) (For private company)
(Specimen) (For public company)
(Specimen) (For company limited by guarantee)

MS Chinese Word fillable pdf format Details
8. NAC3 449(3) AC3 Statement of Revision of Financial Statements MS Chinese Word fillable pdf format -
9. NAC4 371(2) New form Notice of Alteration of Accounting Reference Date MS Chinese Word fillable pdf format -
Articles of Association / Members
10. NAA1 88, 96 New form Notice of Alteration of Company's Articles MS Chinese Word fillable pdf format -
11. NAA2 89 New form Notice of Alteration of Company's Objects MS Chinese Word fillable pdf format -
12. NAA3 90 New form Notice of Alteration of Certain Articles by Existing Company MS Chinese Word fillable pdf format -
13. NAA4 94(2), 95(2) New form Notice of Change of Company Status MS Chinese Word fillable pdf format -
14. NMEM1 114(1) New form Notice of Increase in Number of Members of Company Limited by Guarantee MS Chinese Word fillable pdf format Details
Auditors
15. NA1 419(4) A1 Notice of Removal of Auditor MS Chinese Word fillable pdf format -
16. NA2 417(3) New form Notification of Resignation of Auditor MS Chinese Word fillable pdf format -
Change of Company Name
17. NNC2 107(2), 770(2) NC2 Notice of Change of Company Name (Specimen) MS Chinese Word fillable pdf format 295
18. NNC4 108(2) NC4 Notice of Court Order Restraining Company from Use of Name MS Chinese Word fillable pdf format -
Deregistration
19. NDR1 750 DR1 Application for Deregistration of Private Company or Company Limited by Guarantee (Specimen) MS Chinese Word fillable pdf format 420
Directors and Company Secretary
20. ND2A 645(1), 645(4),652(1), 652(2) D2A Notice of Change of Company Secretary and Director (Appointment╱Cessation) (Specimen) MS Chinese Word fillable pdf format -
21. ND2B 645(4), 652(2) D2B Notice of Change in Particulars of Company Secretary and Director (Specimen) MS Chinese Word fillable pdf format -
22. ND4 464(3), 477(3) D4 Notice of Resignation of Company Secretary and Director (Specimen) MS Chinese Word fillable pdf format -
23. ND5 645(2), 645(3), 645(4). D5 Notice of Change of Reserve Director (Nomination╱Cessation) MS Chinese Word fillable pdf format -
24. ND7 645(4) D7 Notice of Change in Particulars of Reserve Director MS Chinese Word fillable pdf format -
25. ND8 464(3), 464(6) D8 Notice of Resignation of Reserve Director MS Chinese Word fillable pdf format -
Incorporation of Local Companies
26. NNC1





IRBR1
67(1)(b) NC1 Incorporation Form (Company Limited by Shares) (Specimen)
(This Form must be delivered with IRBR1)

Notice to Business Registration Office
(Notice specified by the Commissioner of Inland Revenue)
(This Notice must be delivered with Form NNC1)

Note 1: Please refer to the Electronic Services at the e-Registry section of this website for the sample Articles of Association.
Note 2: Please refer to the website of the Inland Revenue Department for details of renewal of business registration.
Note 3: Please refer to the website of the Trade and Industry Department for information on other licences, permits, certificates and approvals relevant to import and export operations and other business operations in Hong Kong.
MS Chinese Word
(NNC1)




MS Chinese Word
(IRBR1)
fillable pdf format
(NNC1)




fillable pdf format
(IRBR1)
Details





Details
27. NNC1G





IRBR1
67(1)(b) NC1G

Incorporation Form (Company Not Limited by Shares) (Specimen)
(This Form must be delivered with IRBR1)

Notice to Business Registration Office
(Notice specified by the Commissioner of Inland Revenue)
(This Notice must be delivered with Form NNC1G)


Note 1: Please refer to the Electronic Services at the e-Registry section of this website for the sample Articles of Association.
Note 2: Please refer to the website of the Inland Revenue Department for details of renewal of business registration.
Note 3: Please refer to the website of the Trade and Industry Department for information on other licences, permits, certificates and approvals relevant to import and export operations and other business operations in Hong Kong.

MS Chinese Word
(NNC1G))




MS Chinese Word
(IRBR1)
fillable pdf format(NNC1G)




fillable pdf format
(IRBR1)
Details





Details
28. NNC3 74 NC3 Consent to Act as First Director MS Chinese Word fillable pdf format -
Inspectors
29. NIN1 842(1) IN1 Notice of Appointment of Inspector MS Chinese Word fillable pdf format -
30. NIN2 856(4) IN2 Notice of Delivery of Final Report by Inspector MS Chinese Word fillable pdf format -
31. NIN3 855(4) New form Notice of Delivery of Interim Report by Inspector MS Chinese Word fillable pdf format -
Mortgage & Charges
32. NM1 335(1), 336(1),
338(2), 339(3),
340(2), 342(2)
M1 Statement of Particulars of Charge (Specimen) MS Chinese Word fillable pdf format 340
33. NM2 345 M2 Notification of Payment╱Satisfaction of Debt, Release from Charge, etc. MS Chinese Word fillable pdf format 190
34. NM3 349(1) M3 Notice of Mortgagee Entering into Possession of Property MS Chinese Word fillable pdf format 40
35. NM4 350(3) M4 Notice of Mortgagee Going out of Possession of Property MS Chinese Word fillable pdf format -
36. NM5 348(1) M5 Notice of Appointment of Receiver or Manager MS Chinese Word fillable pdf format 40
37. NM6 350(2) M6 Notice of Cessation of Appointment of Receiver or Manager MS Chinese Word fillable pdf format -
38. NM7 350(4) M7 Notice of Change in Particulars of Receiver, Manager or Mortgagee in Possession of Property MS Chinese Word fillable pdf format -
39. NM8 335(2), 336(2),
340(3)
New form Statement of Particulars of Charge (For Debenture Forming Part of a Series) MS Chinese Word fillable pdf format 340
40. NM9 341(2) New form Statement of Particulars of Issue of Debentures of a Series MS Chinese Word fillable pdf format -
Registered Non-Hong Kong Companies
41. NN1






IRBR2
776(4) N1 Application for Registration as Registered Non-Hong Kong Company (Specimen)
(This form must be delivered with IRBR2)

Notice to Business Registration Office
(Notice specified by the Commissioner of Inland Revenue)
(This Notice must be delivered with Form NN1)

Note: Please refer to the website of the Inland Revenue Department for details of renewal of business registration.
MS Chinese Word
(NN1)





MS Chinese Word(IRBR2)
fillable pdf format(NN1)





fillable pdf format(IRBR2)
1,720






Details
42. NN2 787 N2 Notification of Termination of Authorization of Authorized Representative of Registered Non-Hong Kong Company MS Chinese Word fillable pdf format -
43. NN3 788 N3, N4 Annual Return of Registered Non-Hong Kong Company (Specimen) MS Chinese Word fillable pdf format Details
44. NN5 791(1), 791(2)(a) N5 Return of Change in the Charter, Statutes or Memorandum etc. of Registered Non-Hong Kong Company MS Chinese Word fillable pdf format -
45. NN6 791(1), 791(2)(b) N6 Return of Change of Company Secretary and Director of Registered Non-Hong Kong Company (Appointment╱Cessation) (Specimen) MS Chinese Word fillable pdf format -
46. NN7 791(1), 791(2)(c) N7 Return of Change in Particulars of Company Secretary and Director of Registered Non-Hong Kong Company (Specimen) MS Chinese Word fillable pdf format -
47. NN8 791(1), 791(2)(b) N8 Return of Change of Authorized Representative of Registered Non-Hong Kong Company (Appointment╱Cessation) (Specimen) MS Chinese Word fillable pdf format -
48. NN8C 791(1), 791(2)(c) New form Return of Change in Particulars of Authorized Representative of Registered Non-Hong Kong Company (Specimen) MS Chinese Word fillable pdf format -
49. NN9 791(1), 791(2)(d) N9 Return of Change of Address of Registered Non-Hong Kong Company (Specimen) MS Chinese Word fillable pdf format -
50. NN10 778(8) N10 Return of Alteration of Corporate Name of Registered Non-Hong Kong Company (Specimen) MS Chinese Word fillable pdf format 1,425
51. NN11 793 N11 Notice of Commencement of Liquidation and Appointment╱Cessation and Change in Particulars of Liquidator╱Provisional Liquidator of Registered Non-Hong Kong Company MS Chinese Word fillable pdf format -
52. NN12 782(4), 785(4) N12 Return of Approved Name for Carrying on Business in Hong Kong by Registered Non-Hong Kong Company MS Chinese Word fillable pdf format 1,425
53. NN13 794(1) N13 Notice of Cessation of Place of Business in Hong Kong of Registered Non-Hong Kong Company MS Chinese Word fillable pdf format -
54. NN14 795(1) N14 Notice of Dissolution of Registered Non-Hong Kong Company MS Chinese Word fillable pdf format -
55. NN15 790(4) N15 Statement of Revision of Accounts of Registered Non-Hong Kong Company MS Chinese Word fillable pdf format -
Registered Offices and Location of Registers
56. NR1 658(3) R1 Notice of Change of Address of Registered Office (Specimen) MS Chinese Word fillable pdf format -
57. NR2 309(2)&(3),
351(4)&(5),
354(1)&(2),
385(2)&(3),
471(4),
543(5),
619(2)&(3),
628(2)&(3),
641(4)&(5),
648(4)&(5),
653M(2)&(3),
653N(1)&(2)
R2 Notice of Location of Registers and Company Records (Updated) MS Chinese Word fillable pdf format -
58. NR3 312, 315 New form Notice Relating to Branch Register of Debenture Holders MS Chinese Word fillable pdf format -
59. NR4 636, 639 New form Notice Relating to Branch Register of Members MS Chinese Word fillable pdf format -
Registration of Eligible Companies
60. NNC5 807(2) New form Application for Registration of Eligible Company MS Chinese Word fillable pdf format Details
Re-Registration
61. NU1 131 U1 Application for Re-registration as Company Limited by Shares MS Chinese Word fillable pdf format 1,720
Share Capital
62. NSC1 142(1) SC1 Return of Allotment MS Chinese Word fillable pdf format -
63. NSC2 270(1) SC2 Return of Share Redemption or Buy-back MS Chinese Word fillable pdf format -
64. NSC3 263(4) SC3 Notice of Application to Court for Cancellation of Special Resolution for Payment out of Capital MS Chinese Word fillable pdf format -
65. NSC6 148(2)(c)(i) SC6 Notice of Permitted Share Commission MS Chinese Word fillable pdf format -
66. NSC9 286(5) SC9 Notice of Application to Court for Restraining the Giving of Financial Assistance for Acquisition of Shares MS Chinese Word fillable pdf format -
67. NSC11 171(1) SC11 Notice of Alteration of Share Capital MS Chinese Word fillable pdf format -
68. NSC13 173(1) New form Notice of Redenomination of Share Capital MS Chinese Word fillable pdf format -
69. NSC14 175(1) New form Notice of Reconversion of Stock into Shares MS Chinese Word fillable pdf format -
70. NSC15 184(1) New form Notice of Variation of Rights Attached to Shares MS Chinese Word fillable pdf format -
71. NSC16 192(1) New form Notice of Variation of Rights of a Class of Members (Company Without a Share Capital) MS Chinese Word fillable pdf format -
72. NSC17 216(1), 259(1) New form Solvency Statement MS Chinese Word fillable pdf format -
73. NSC18 220(4) New form Notice of Application to Court for Cancellation of Special Resolution for Reduction of Share Capital MS Chinese Word fillable pdf format -
74. NSC19 224, 225 New form Return of Reduction of Share Capital (by Special Resolution Supported by Solvency Statement) MS Chinese Word fillable pdf format -
75. NSC20 230 New form Return of Reduction of Share Capital (Confirmed by Court) MS Chinese Word fillable pdf format -
76. NDB1 316(1) New form Return of Allotment of Debentures or Debenture Stock MS Chinese Word fillable pdf format -

(II) Newly Specified Forms not for delivery to the Companies Registry

  New Form Number Section(s) in the new CO Form to be Replaced Description of Form Word Fillable pdf Fee HK$
1. NRE1 694(1)(a) RE1 Notice to Minority Shareholders – Takeover (Right of Offeror to Buy out Minority Shareholders) MS Chinese Word
(Eng)

MS Chinese Word
(Chi)
fillable pdf format
(Eng)

fillable pdf format
(Chi)
-
2. NRE2 702(1)(a) RE2 Notice to Minority Shareholders – Takeover (Right of Minority Shareholders to be Bought out by Offeror) MS Chinese Word
(Eng)

MS Chinese Word
(Chi)
fillable pdf format
(Eng)

fillable pdf format
(Chi)
-
3. NRE3 713(1)(a) New form Notice to Minority Shareholders – General Offer for Share Buy-back (Right of Repurchasing Company to Buy out Minority Shareholders) MS Chinese Word
(Eng)

MS Chinese Word
(Chi)
fillable pdf format
(Eng)

fillable pdf format
(Chi)
-
4. NRE4 720(1)(a) New form Notice to Minority Shareholders – General Offer for Share Buy-back (Right of Minority Shareholders to be Bought out by Repurchasing Company) MS Chinese Word
(Eng)

MS Chinese Word
(Chi)
fillable pdf format
(Eng)

fillable pdf format
(Chi)
-
5. NS1 163(1) S1 Application for New Share Certificate MS Chinese Word
(Eng)

MS Chinese Word
(Chi)
fillable pdf format
(Eng)

fillable pdf format
(Chi)
-
6. NS3 164(1) S2, S3 Notice of Intention to Issue New Share Certificate MS Chinese Word
(Eng)

MS Chinese Word
(Chi)
fillable pdf format
(Eng)

fillable pdf format
(Chi)
-
7. NS4 166(1) S4 Notice of Cancellation of Original Share Certificate and Issue of New Certificate MS Chinese Word
(Eng)

MS Chinese Word
(Chi)
fillable pdf format
(Eng)

fillable pdf format
(Chi)
-

B. Specified forms for use under the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) (“C(WUMP)O”)

(I) Newly Specified Forms for delivery to the Companies Registry

  New Form Number Section(s) in the
C(WUMP)O
Form to be Replaced Description of Form Word Fillable pdf Fee HK$
Receivership
1. NRC2 300A(1)(b), 300B RC2 Statement of Affairs MS Chinese Word
(Eng)

MS Chinese Word
(Chi)
fillable pdf format
(Eng)

fillable pdf format
(Chi)
-
2. NRC3 300A(2), 301(1) RC3 Receiver or Manager’s Abstract of Receipts and Payments MS Chinese Word fillable pdf format -
Winding Up
3. NW1 233(1) W1 Certificate of Solvency MS Chinese Word fillable pdf format -
4. NW2 228A(1B) W2 Statement of Voluntary Winding Up under Special Procedure in Case of Inability to Continue Business MS Chinese Word fillable pdf format -
5. NW3 195(a), 228A(10),
253(1)(b)
W3 Notice of Appointment of Liquidator or Provisional Liquidator MS Chinese Word fillable pdf format -
6. NW4 228A(12), 253(3) W4 Notice of Change in Particulars of Liquidator or Provisional Liquidator MS Chinese Word fillable pdf format -
7. NW5 228A(11)(b),
253(2)(b)
W5 Notice of Cessation to Act as Liquidator or Provisional Liquidator MS Chinese Word fillable pdf format -
8. NW6 226A(1) W6 Certificate of Release of Liquidator MS Chinese Word fillable pdf format -

(II) Newly Specified Forms not for delivery to the Companies Registry

  New Form Number Section(s) in the
C(WUMP)O
Form to be Replaced Description of Form Word Fillable pdf Fee HK$
1. NRC1 300A(1)(a), 300A(3) RC1 Notice to Company of Appointment of Receiver or Manager MS Chinese Word
(Eng)

MS Chinese Word
(Chi)
fillable pdf format
(Eng)

fillable pdf format
(Chi)
-

Personal Information Collection Statement (PICS)

Purpose of Collection

1

Personal data provided to the Registrar of Companies (“the Registrar”) pursuant to any requirement of the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and the Predecessor Ordinance (i.e. the Companies Ordinance (Cap. 32) as in force from time to time before the commencement date of the Companies Ordinance (Cap. 622)) will be used by the Registrar for one or more of the following purposes:

 
(a)

to administer the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and those provisions (if any) of the Predecessor Ordinance that have been repealed but are still having continuing effect;

(b)

to enforce relevant provisions of the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and those provisions (if any) of the Predecessor Ordinance that have been repealed but are still having continuing effect;

(c)

to make available for public inspection the Companies Register (containing personal data), so as to enable any member of the public –

I. to ascertain whether he is dealing with –

 
(i)

a company to which section 45(1) of the Companies Ordinance (Cap. 622) applies, or its directors or other officers, in matters of or connected with any act of the company;

(ii)

a director or other officers of such a company in matters of or connected with the administration of the company, or of its property;

(iii)

a person against whom a disqualification order has been made by a court;

(iv)

a person who has entered into possession of the property of such a company as mortgagee;

(v)

a person who is appointed as the provisional liquidator or liquidator in the winding up of such a company; or

(vi)

a person who is appointed as the receiver or manager of the property of such a company; and

II. to ascertain the particulars of the company, its directors or other officers, or its former directors (if any), or the particulars of any person mentioned in paragraphs I (iv) to (vi) above;
(d)

to provide copies of any documents containing such personal data to any person subject to payment of a fee; and

(e)

to administer functions of the Companies Registry in relation to simultaneous business registration applications under the Business Registration Ordinance (Cap. 310).

Classes of Transferees

2 (a)

The personal data collected will be available in the Companies Register for public inspection subject to any restriction in law.

(b)

Some personal data as required under the Business Registration Ordinance (Cap. 310) will be transmitted to the Commissioner of Inland Revenue for the purposes of business registration. The Commissioner of Inland Revenue will use the data for tax purposes and may disclose the data to other parties authorised by law to receive it.

 
Notice
 
1.

The provisions of the Personal Data (Privacy) Ordinance, Cap 486 ("PDPO") apply to the use of personal data obtained from the Companies Registry's public registers (including the Companies Register). Any person who uses personal data for any purpose other than the purposes stated in the PICS or in contravention of the requirements under the PDPO is liable to pay compensation and may be subject to enforcement action under the relevant Ordinance.

2.

Individuals have a right to request access to and correction of his/her personal data held in the public registers maintained by the Companies Registry pursuant to sections 18 and 22 of the PDPO. Any such request for access to and correction of such personal data may be made to any officer acting for or on behalf of the Registrar of Companies at the Companies Registry, 14th Floor, Queensway Government Offices, 66 Queensway, Hong Kong.