| Q1. |
Why is there a need for user account association?
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| Answer: |
User account association is required because:-
(i) |
A company user cannot sign documents and it has to associate an individual user to sign documents on its behalf. Apart from its officers (e.g. directors, secretaries, authorized representatives), a company can also authorize other individuals to sign documents on its behalf. |
(ii) |
An individual or a company user of the e-Registry can act as an officer of different companies.User account association enables the e-Registry system to identify the relationship between a user and a company. |
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| Q2. |
How to associate an officer (e.g. director) to a company?
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| Answer: |
The officer must have already registered as a user of the e-Registry. Association of an officer (e.g. a director) to a company can be done in the following steps:-
(i) |
A company user has to login the e-Registry portal and select the "Account Association" function. |
(ii) |
Select "Create and input the User ID of the director. |
(iii) |
Map the director to the list of officers of the company. |
(iv) |
If the director's name is not on the list of officers of the company, the request for association will be rejected. |
(v) |
Indicate whether the director is allowed to share the deposit account (if any) of the company. |
(vi) |
Input the effective date of association. |
Please refer to "Account Association Demo" under "e-Services User Guides" section at the e-Registry.
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| Q3. |
Can a BR Company User account associate other users to its account?
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| Answer: |
A BR Company User has to appoint an authorized person at the time of user registration. Only one authorized person is allowed to be associated to the BR Company User at any time. The BR Company User can use the ¡§Change Particulars¡¨ function to change the authorized person.
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| Q4. |
Can a Company User account A be associated to another Company User account B?
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| Answer: |
Yes, but Company User account A cannot sign documents for and on behalf of Company User account B. Company User account A must have an individual user associated to its account such that the individual user can sign documents on its behalf.
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| Q5. |
Can an associated user be removed from a company user account?
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| Answer: |
Yes. The company user account can remove the association by using the "Remove" feature provided in the "Account Association" function.
Moreover, the e-Registry system will automatically remove the association of a user account (the associated user) from the company user account under the following circumstances:-
(i) |
The associated user has resigned as an officer of the company under the Companies Ordinance; |
(ii) |
The associated user has been dissolved or has ceased to have a place of business in Hong Kong under the Companies Ordinance; |
(iii) |
The associated user account has been closed; |
(iv) |
The company user has been dissolved or have ceased to have a place of business in Hong Kong under the Companies Ordinance; or |
(v) |
The company user account has been closed. |
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